Team Coordinator Families and Youth Innovation Plus is hiring a full-time Team Coordinator
The Team Coordinator (TC) plays a pivotal role in ensuring the efficient operation and coordination of the team's activities. Acting as a strategic partner, the coordinator provides high-level administrative and project management support, handling a wide range of complex matters related to the team's day-to-day operations and long-term initiatives. This multifaceted role requires exceptional organizational, communication, and problem-solving abilities to anticipate needs proactively, prioritize tasks effectively, and drive projects forward in a timely and organized manner. The TC serves as the central point of contact for the team, fielding inquiries, managing schedules, and coordinating logistics with discretion and poise. They work closely with team members at FYI+, collaborating cross-functionally with other departments and teams as necessary. The ideal candidate must possess a keen ability to juggle multiple priorities, maintain strict confidentiality, and uphold a high degree of professionalism and attention to detail. This position is designed to provide administrative and project coordination support to the assigned Senior Director(s).
With a solutions-oriented mindset, the Team Coordinator must be adept at synthesizing information from various sources and preparing clear and compelling presentations, reports, and written communications. They must also have strong project coordination experience, ensuring key initiatives stay on track through meticulous planning, delegating tasks, and monitoring progress. Overall, the TC plays a crucial role in supporting the team's success at FYI+ by streamlining operations, facilitating effective communication, and enabling team members to focus on their core responsibilities. This role requires a unique combination of administrative expertise, project management skills, and an unwavering commitment to excellence. The TC provides high-level administrative and project coordination support to the team. This role acts as a strategic partner handling a wide variety of complex matters related to the team's operations. The ideal candidate will have excellent organizational, communication, and problem-solving abilities to anticipate needs, prioritize tasks, and drive projects forward efficiently
Competencies: Planning and Organizing Managing Resources Digital Literacy Fostering Communication Information Management Achievement Orientation Key Responsibilities: Manage the team's complex schedules, scheduling meetings, interviews, and resolving scheduling conflicts Developing and managing team meeting agendas, minutes, and other records. Act as the primary point of contact for assigned projects, fielding inquiries with discretion and poise Prepare presentations, reports, memos, correspondence, and other materials with a high degree of accuracy Coordinate logistics and details for team meetings, events, and activities Serve as a project coordinator for key team initiatives, ensuring deliverables stay on track Maintain comprehensive filing systems for important team records and documentation Perform administrative tasks like ordering supplies, managing databases, and tracking expenses Research and synthesize information to provide briefings and summaries to the team Maintain confidentiality about sensitive team matters Collaborate cross-functionally with other departments and external/internal teams as needed Prioritizing and managing the team's collective schedules and commitments Preparing clear presentations, reports, and written communications Coordinating seamless logistics for team meetings, events, and activities Serving as project coordinator to drive key initiatives efficiently Maintaining highly organized filing systems Upholding strict confidentiality with discretion Building collaborative cross-functional relationships Qualifications and Experience Bachelor's degree required Must pass a CYFD Criminal Records Check and maintain a valid NM Driver's License Must maintain a full certification of the following trainings; CPR/First Aid and CPI High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
