This contract-to-permanent position replaces an existing employee who is moving into a full time position providing support for staff and project managers. It's a busy front desk, with hybrid duties as a receptionist and support specialist. It's a busy professional engineering office with field techs in and out. This position starts immediately.
OVERVIEW OF DUTIES / RESPONSIBILITIES: Maintain a "Company/Employee Locator" (Excel) with daily staff whereabouts.Maintain a dozen or more Outlook scheduling calendars for company vehicles, A/V equipment, travel, vacation, conference rooms.Check out company vehicles and their keys at the end of each day for the next day's field work. Inventory equipment (weekly/Excel) Scheduling (on the phone) and getting the vehicle next door for service and washes (which is literally next door to our office). Record daily mileage reports in Excel, and submit to corporate at the end of the month. Assist with company event logistics, setup conference rooms w/equipment and Teams when needed, order lunch, assist with clean-up. Maintain Trainings/Brown Bags (Access) records. Prepare all shipping labels (USPS, UPS, and FedEx). Take receipt and email staff of incoming shipment. Order service on copiers when needed. Scanning invoices and incoming checks, then email to A/P. Scanning variety of documents.Assist with any errands i.e., lunch pick-up, or other business related pick-ups. Assist with travel arrangements, local vehicle rentals, lodging requests for field work inside the state, etc.Project support tasks as assigned. REQUIRED SKILLS / KNOWLEDGEKnowledge and skills to perform all duties as listed above.Excellent interpersonal skills. You must be friendly, provide excellent customer service, and have the ability to work well independently and as part of a team. Good computer and software skills, with knowledge of Microsoft Office Suite are required. Experience in Teams® and Vision strongly desired. Strong analytical and problem-solving skills, a plus. OTHER:Attire:Dress code is mostly business casual, with casual Fridays expanded into the week. Client prefers staff to dress as if a client could walk in at any time. Nice jeans are acceptable at the desk, with no holes/tears/stains. Tops need to be suitable for business, with no slogans or skimpy/revealing. We have long tenure here and are looking to hire someone whose goal is long term permanent employment. Pay: This is an hourly position, paying between $22 - $25/hr (based on skill set)Work Schedule:M – F, 8 AM – 5 PM, with an hour lunch.
