Programs and Benefits AdministratorTimberline ONE serves as a parent to Timberline Landscaping, Timberline Trailcraft, Timberline Rock N Roll, and Timberline Building Systems--a 2021 Winner of 'Best Workplaces in Colorado Springs,' celebrating over 40 years in business.As we expand our team, we are seeking a talented and detail-oriented professional to be our Programs and Benefits Administrator. You will oversee and administer our employee benefits program while managing various visa programs and processes. This role requires an understanding of compliance in order to ensure a positive employee experience and legal adherence to all programs.Duties and ResponsibilitiesVisa Program ManagementServe as the primary point of contact for all matters related to our visa programs, including H2B and TN visas and Green CardsCollaborate with leadership and vendors to ensure accurate and timely submission of H-2B visa petitions and supporting documentationMaintain detailed listing of applicants from year to year including denials and related informationCoordinate with staff on selection of applicantsServe as primary point of contact with applicants within the US and abroadCoordinate training with key personnel abroadMaintain compliance with U.S. immigration laws and regulations, keeping abreast of any changes that may impact programs with the support of 3rd party vendorsH2B Program Management:Handle H2B program applications and ensure complianceManage paperwork, provide administrative support, and ensure program adherenceFacilitate pre-onboarding, track time during the duration of the program, and oversee participant exitsTN Program Management:Work hand in hand with consultants through coordinating and providing necessary information as requestedArrange interviews and assist with submitting offers to prospective employees, and source housing for participantsCoordinate pre-onboarding for smooth integration into the TN program and company cultureGreen Card Program Management:Handle prevailing wage filing, I-140 filing, and employee status adjustments for Green Card program participantsWork closely with legal counsel to provide required documentation and communication between applicant and counselEmployee Benefits AdministrationCoordinate and administer all aspects of employee benefits programs, including health insurance, retirement plans, and other fringe benefitsPrepare and coordinate open enrollmentPrepare and maintain accurate records of employee benefits elections, contributions, and other relevant informationPrepare and submit annual benefit reports, including ACA and census reportsReview and approve monthly employee benefits billing invoicesConduct audits to ensure data accuracy and compliance with company policies and legal regulationsConnect employees and brokers to support billing and coverage issue resolutionOther DutiesAssist Director of Personnel Development with planning and special projectsOther duties as assigned
