We are searching for a versatile Office support specialist to join our all-star team at State of Wyoming in Wyoming, MI.
Growing your career as a Full Time Office support specialist is a terrific opportunity to develop important skills.
If you are strong in project management, creativity and have the right determination for the job, then apply for the position of Office support specialist at State of Wyoming today!
Open Until Filled GENERAL DESCRIPTION : The Office Support Specialist performs a wide range of general office and administrative tasks requiring advanced general office skills plus a comprehensive knowledge of pertinent rules, regulations, policies, and procedures. Human Resource Contact: View email address on jobs.institutedata.com - View phone number on jobs.institutedata.com ESSENTIAL FUNCTIONS : The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level. Performs executive-level administrative and support duties. Manages the day-to-day operations of assigned programs, projects, or functions between a variety of sources as well as the office maintenance and inventory; may provide oversight of a regional office. Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff, the public, or other government entities, and/or to determine the most effective way of meeting the needs of management, staff, clients, or customers. Plans, coordinates, and facilitates meetings. Reviews cases, applications, files, records, etc. to determine an action to be taken. Resolves some light computer/network problems. Responsible for program integrity assurance. Provides a review and evaluation function to ensure that compliance issues/concerns within the organization are being appropriately evaluated, investigated, and resolved. Develops/implements corrective action plans for the resolution of problematic issues and provides general guidance on how to avoid or deal with similar situations in the future. Process Inmate Mail Process ACC CRVs Request and receive bid quotes, researching and resolving issues with vendors. Maintains database information for things such as licensing boards, grants, contracts, MOUs, and required reports. Creates and edits reports & documents for management. Manages schedules and timelines for managers. Management and oversight of all office equipment and supplies. Responsible for processing, maintenance, and quality control of records and documents. Performs program and/or fiscal duties. Compiles vital information. Coordinates program functions between a variety of sources. PREFERENCES:
Preferences may be given to those with an Associates Degree and/or three (3) or more years of work experience in Business/Office communications. KNOWLEDGE : Knowledge of applicable computer applications. Knowledge of records processing and maintenance procedures and systems. Knowledge in the preparation of complicated documents. Knowledge and understanding of the agency, and each respective division/program. Knowledge of investigating alleged non-compliance. Knowledge of project management. MINIMUM QUALIFICATIONS: Education: Associate's Degree (typically in Business)
Experience: 0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR Education & Experience Substitution: 2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations :
None PHYSICAL WORKING CONDITIONS : Lifting/grasping up to 20 pounds on an occasional to regular basis, without assistance Walking on cement floors on an occasional to regular basis Walking up and down stairs on an occasional basis Stooping, bending, kneeling, crouching on an occasional basis Reaching on a regular basis Typing/Repetitive motion on a frequent basis Talking/hearing on a frequent basis Seeing: the visual ability to perform an activity such as analyzing data and figures, viewing a computer terminal, extensive reading NOTES: FLSA: Non-exempt The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications. The Wyoming Department of Corrections is a Drug-Free Workplace. All staff are subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds. The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage, harassment, and the elimination of prison rape. Successful Applicants for employment must pass a background/reference check, medical evaluation, and drug test prior to appointment. WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment. WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacation and sick leave, paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 Deferred Compensation Program, longevity pay, and opportunities for advancement. 080-Department of Corrections - Prisons - Wyoming Medium Correctional Institution
Click here to view the State of Wyoming Classification and Pay Structure.
URL:
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version. Benefits of working as a Office support specialist in Wyoming, MI:
? Learning opportunities
? Opportunities to grow
? Competitive salary
