Graduate Studies Associate

Job Title: Graduate Studies Associate

Location: UWG Recruiting Location

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 271125
About Us Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation.Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 13,000 students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state. Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region. At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus. The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community. Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.
Responsibilities General Administrative Support - 50
Provides primary leadership in all aspects of graduate program student recruitment, application, admission, scholarships, progression and graduating processes. Provides leadership and assistance in all other School of Nursing program student recruitment, application, admission, scholarships, progression and graduating processes as requested. Assist with orientation for new and returning graduate students. Review website pertaining to graduate programs and advise associate dean on needed updates. Review and update graduate faculty and student handbooks with guidance from associate dean/program director. Routinely monitors course perimeters as applied to student account such as course fee application and count. Performs routine but varied administrative duties to support faculty and contribute to the activities of professional administrative team. Provides substantial support to the NFLP project manager, business and finance team members, and students in all aspects of the NFLP and other loan forgiveness programs. Provides support for students/faculty with Qualtrics surveys and ProQuest applications. Serves on UWG and SON committees. Other duties as assigned. Maintains Data and Communication with UWG Campus Partners - 25
THS SON liaison for all programs for Enrollment Management: Admissions, Financial Aid, Bursar, Registrar working closely with THS SON Business Manager & Dean, Associate Deans, and others as assigned. Requests, analyzes and communicates information from Graduate School/Graduate School Dean on monthly basis in terms of SON applications and enrollment, in conjunction with THS SON Dean, Associate Deans, & Directors. Maintains moderately complex electronic databases and records for faculty, staff and students related to undergraduate and graduate programs and off-campus sites. (Banner, Filemaker Pro etc.). Complies with requirements in archiving and retaining records. Clinical Placement Responsibilities - 25
Develop, implement, and evaluate policies/ procedures for obtaining, maintaining, and reporting health and professional documents, criminal background checks and drug screens for all graduate students and graduate faculty, and undergraduate students as needed, as required by agencies and memos of understanding.
Administers database for the retrieval and safekeeping of student
preceptor qualification information required legally by the Department of
Health for THS SON program licensure.
In partnership with CPS, assure all student placements are entered, reviewed, and approved in ACEMAPP, SIMPLAR and/or other clinical placement software. Required Qualifications Educational Requirements
Bachelor's Degree Required Experience
'Strong interpersonal, teamwork, and communication skills
'Time management and organizational skills
'Ability to administer to multiple priorities/meet critical deadlines
'Strong technology and software skills with the ability to adapt to change
'Agile/open to shifting priorities/work in a fast pace environment
'Self-Directed and continuous learner Preferred Qualifications Additional Preferred Qualifications
College/University Experience desired Preferred Experience
Master's degree Proposed Salary $40,796 - $45,184 annually
Knowledge, Skills, & Abilities ABILITIES
This role is the senior administrative associate over the graduate program. This role is required to monitor and facilitate admitted status, loan programs, and the confirmation of course fees when applicable. If error is not immediately addressed, the School of Nursing will have financial distress on the operational budget as well as debt that can be passed to students affecting retention, graduation, and future growth of the program. SKILLS
Strong interpersonal and communication skills are important. Experience working with diverse groups of people and ability to present a positive image for the School of Nursing and University. Essential: candidates must be adaptable to a rapid-paced work environment and possess a considerable degree of flexibility and initiative. Able to use Windows computer operating systems, applicable software programs, and Google Drive. Must be able to work independently while functioning as a team member. Effectively coordinate multiple projects in a fast-paced office environment and meet numerous critical deadlines efficiently and effectively. Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50