Posting Number: req19221
Department: College of Applied Sci & Tech
Location: Sierra Vista
Address: Sierra Vista, AZ USA
Position Highlights The University of Arizona's College of Applied Science and Technology on the Sierra Vista, Arizona campus is inviting applicants to apply for an Administrative Assistant position. This position will be in-person Monday through Friday, 8:00 am to 5:00 pm, on the Sierra Vista Campus. This position will be the first point of contact for visitors coming to the Sierra Vista campus. They will be responsible for answering and directing phone calls and navigating written and electronic communications. This position will receive and distribute mail and packages and provide basic administrative support for college administration. It will also support other units on the campus as needed, including, but not limited to, event setup and logistical needs. This position will require you to have basic knowledge and situational awareness on campus to direct visitors and answer questions.
The University of Arizona's College of Applied Science and Technology (CAST) is the only UA college offering the Bachelor of Applied Science (BAS) Degree. CAST education is facilitated by the college's one-of-a-kind Virtual Learning Environment that includes CyberApolis, a unique virtual city of 15,000 AI-driven bots who conduct business, engage in cyber media, and demonstrate human vulnerabilities that support scenarios in our classes. CIIO's Cyber Operations program was ranked the #1 online undergraduate cybersecurity program by Academic Influence. In addition, CIIO is home to a National Security Agency (NSA) designated Center of Academic Excellence in Cyber Operations (CAE-CO) and an Office of the Director of National Intelligence (ODNI) designated Intelligence Community Center of Academic Excellence (IC-CAE). CAST is the University of Arizona's only college headquartered in Sierra Vista. Sierra Vista is located 75 miles southeast of the Tucson campus and is the home to Fort Huachuca and the Army's Military Intelligence Center of Excellence.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
Duties & Responsibilities Receive, direct and respond to visitors, telephone calls, written and electronic communications. Direct more complex inquiries to appropriate individuals or departments. Receive, distribute, and send notifications related to mail and packages delivered to the Sierra Vista Campus. Provide basic administrative support for college administration, i.e. filing, scanning, record keeping, and meeting scheduling. Compile and organize information and data into departmental databases. Assist in supporting other college departments with possible data entry, scanning, distributing, and organizing information and data. Assist with college or campus events set up and logistics as needed. Assist with student services, receiving, scanning & sending transcripts. Prepare conference rooms for scheduled meetings, including Zoom set up. Preforms other administrative and clerical work
in support of the front office. Maintain strict confidentiality. Knowledge, Skills & Abilities: Ability to perform office tasks accurately and efficiently, such as filing, data entry, and scheduling, with minimal errors. Proficiency in expressing ideas clearly and persuasively
through both verbal and written communication. Ability to utilize professional phone etiquette with clear and courteous communication, effective message-taking, and appropriate handling of calls. Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, demonstrated through the ability to create, edit, and format documents, spreadsheets. Minimum Qualifications High School Diploma or Equivalent Preferred Qualifications Previous Office Administrative Experience Previous Higher Education Administrative Experience Previous demonstrable experience with Microsoft Office Suite FLSA: Non-Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $16.50 - $20.63
Compensation Type: hourly rate
Grade 3
Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator . Grade Range Minimum $16.5
Grade Range Midpoint $20.63
Grade Range Maximum $24.75
Career Stream and Level OC1
Job Family Administrative Support
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at .
