We are in search of a creative Administrative assistant to join our knowledgeable team at State of Arizona in Phoenix, AZ.
Growing your career as a Full Time Administrative assistant is an awesome opportunity to develop important skills.
If you are strong in innovation, communication and have the right passion for the job, then apply for the position of Administrative assistant at State of Arizona today!
### ADMINISTRATIVE ASSISTANT 3 519855 PHOENIX REMOTE OPTIONS DEPT OF ECONOMIC SECURITY Full-time
Add to favorites Favorited View favorites DEPARTMENT OF ECONOMIC SECURITY _Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.
DES serves more than 3 million Arizonans. Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable._
### **ADMINISTRATIVE ASSISTANT 3**
Job Location: Division of Aging and Adult Services (DAAS)
Aging and Adult Services (ADS)
Address: 1789 West Jefferson Street, Phoenix, Arizona 85007
This position works primarily from the successful candidate's Arizona home office but occasional in-person attendance at the worksite location for mandatory meetings, trainings, etc. may be required.
Posting Details: Salary: $20.3500
Grade: 17
Closing Date: Open Until Filled Job Summary:
Would you like to be part of an amazing team that makes Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view 'Our DES' video. Come Join the DES Team!
The Division of Aging and Adult Services seeks an experienced and highly motivated individual to join our team as an Administrative Assistant 3 with Aging and Disabilities Services unit. DAAS supports at-risk Arizonans to meet their basic needs and to live safely, with dignity and independence. Services and programs reach a diverse population of Arizonans.
Under general supervision, performs a variety of complex administrative tasks for the Aging and Disability Service (ADS) program leadership including research, operations planning, special projects, coordinating internal data entry spreadsheets, managing various records and data points, and quality control to ensure work products meet defined quality criteria and requirements.
This position may be available for remote work within Arizona (1 days per week in the office/hoteling).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. Job Duties
Essential duties and responsibilities include but are not limited to: Perform complex administrative tasks such as research, special projects, prepare and coordinate data entry and reports and operations planning. Coordinate administrative support for managers for various tasks and projects, including quality control. Prepare a variety of data entry and operational reports. Coordinate equipment and on- boarding process for new employees and support hiring managers during recruitments. Develops or modifies procedures and forms to improve program effectiveness, including supporting the development of process maps for ADS programs. Prepares a variety data entry and operational reports. Coordinate routing processes, monitor communications and submit completed documents into appropriate web-based systems. Coordinate administrative matters between organizational entities. Understand and describe organizational rules, regulations and functions to stakeholders and the public. Coordinate activities with other divisions, agencies, community organizations and other stakeholders. Assist with planning/coordinating/execution of events. Represent ADS as assigned, at meetings, workshops, and seminars. In-state travel. Compose various and diverse correspondence and maintain meeting notes. Develop or modify procedures and forms to improve program effectiveness, including supporting the development of process maps for ADS programs. Knowledge Of
Knowledge, Skills & Abilities (KSAs): Principles and practices of effective practices of administration and management of workflow. Accounting and budgeting procedures. Standard office policies and procedures to perform discretionary tasks. Contracting concepts. Skill In Organizing and compiling data into required format. Quickly mastering and assimilating new systems and detailed procedures. Establishing and maintaining interpersonal relations and dealing with internal/external customers. Planning, prioritizing, and managing workload to effectively and timely accomplish tasks. Ability To Write clear, concise, and accurate documents. Perform mathematical calculations to reconcile reports. Plan, analyze, coordinate activities, and correctly prioritize tasks in a dynamic work environment. Expediently extract correct data to populate system reports. Selective Preference(s)
The ideal candidate for this position will have: Bachelor's degree in public administration, public policy, social work, gerontology, business administration, or related field **AND** 5 years progressive leadership experience required. Experience with program monitoring and quality assurance, contract management, and public policy research, development, and implementation. Pre-Employment Requirements Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits
The Arizona Department of Economic Security offers a comprehensive benefits package to include: Affordable medical, dental, life, and short-term disability insurance plans Participation in the Arizona State Retirement System (ASRS) and long-term disability plans 10 paid holidays per year Vacation time accrued at 4.00 hours bi-weekly for the first 3 years Sick time accrued at 3.70 hours bi-weekly Deferred compensation plan Wellness plans Tuition Reimbursement Stipend Opportunities Infant at Work Program Rideshare and Public Transit Subsidy Career Advancement & Employee Development Opportunities Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
_For a complete list of benefits provided by The State of Arizona, please visit our benefits page_ Retirement
State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates. Contact Us
For questions about this career opportunity, please contact us Cherece Johnson at View phone number on jobs.institutedata.com or View email address on jobs.institutedata.com
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Cherece Johnson at View phone number on jobs.institutedata.com or View email address on jobs.institutedata.com. Requests should be made as early as possible to allow time to arrange the accommodation.
Benefits of working as a Administrative assistant in Phoenix, AZ:
? Unlimited Growth Potential
? Advancement opportunities
? Generous Compensation
? Remote Work opportunity
