POSITION TITLE: Parish AccountantFLSA: Non-exemptREPORTS TO: PastorEFFECTIVE DATE: NegotiablePOSITION SUMMARYThe Parish Accountant performs all financial duties to ensure proper maintenance of accounting records, processing of receivables, payables, and payroll; preparation of routine and special accounting reports.ESSENTIAL DUTIES AND RESPONSIBILITIESMaintains all general ledger, accounts payable, accounts receivable, payroll, cash receipts, and restricted fund records, journal entries, and supporting materials according to proper accounting methods, following all federal, state, and local laws as well as those principles set forth by the Temporal Goods Policies of the Diocese of Toledo.Prepares monthly financial statements - Revenue & Expense, Parish & School; Balance Sheet, Cash flow.Provides accurate and detailed reports when requested by the pastor, business manager, principal, finance council, endowment committee, diocesan offices, or any other time as necessary.Reviews financial statements to create variance analyses, trends, and recommend action to Finance Council.Prepares standard and adjusting journal entries and analyzes accounts for monthly accruals.Prepares diocesan annual financial report.Remains apprised on changes to accounting laws related to parish accounting.Oversees internal controls and makes recommendations to strengthen controls as circumstances change.Conducts annual internal audit of affiliated organizations.Maintains separation of duties among various staff.Leads annual budgeting process. This includes analysis and recommendations for pay increases, tuition rates and tuition discounts.Maintains tuition system for billing and payments to balance with revenue entries and tuition receivable in the General Ledger.Works with the school principal to bill charges and discounts to all enrolled students, process tuition assistance applications, record payments from parents and third party payers, and follow up on delinquent payments.Maintains awareness and oversight of accounts receivable and accounts payable to ensure proper collection and payments.Proposes and helps implement any changes in procedure related to the stewardship of any financial matters: cash receipt books, Mass stipends, etc.Prepares bank deposits and returns deposit reports to secretaries for reconciliation with logs.Implements electronic funds transfers for payments and direct deposits as needed.Prepares vendor payments for check signatures by pastor or other designated signer.Prepares all payroll functions in coordination with the business manager, ensuring accurate and timely completion.Oversees the annual fund process, including generating reports and thank-you letters.Posts both tax deductible and non-deductible contributions to Parish Soft.Oversight of acknowledgments and retention of restricted donation documentation.WORK SCHEDULEThe Parish Accountant's work schedule and hours will be negotiable. Primarily, he or she will work during regular office hours (Monday through Friday) with flexibility provided the accounting needs of the parish are met. Occasional evening meetings will also be required.EDUCATION LEVEL REQUIREMENTSBachelors degree in accounting required.JOB SPECIFIC REQUIREMENTSKnowledge of basic accounting principles.Requires a high level of computer expertise in QuickBooks, Microsoft Office products.Previous bookkeeping experience, preferable in a non-profit setting.Knowledge, understanding, and commitment to the Catholic Church and its mission.Ability to produce clear, concise reports and make presentations to varied groups.Ability to analyze financial data, make reasonable projections and recommendations.Ability to read, analyze, and interpret diocesan and government regulations and policies.GENERAL REQUIREMENTSActive member of the Roman Catholic ChurchMust be able to effectively communicate in both oral and written formats.Must demonstrate effective listening skills, ability to understand and respect others, dialogue and advocate, and give/receive constructive feedback.Must perform work with a high level of accuracy and attention to detail.Ability to use various office machines (copier, folder, postage meter, phones, etc.) or ability to learn how to use aforementioned office machinesAbility to work independantly and collaboratively with staff members and volunteers.Ability to define problems, collect data, establish facts, and draw valid conclusions.Must display effective follow-through, time management, and organization.Must maintain confidentiality of work related information and materials.Must maintain professional behavior, hygiene, and appearance.Must successfully pass BCI/FBI background check prior to employment and every 5 years.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, or crouch; and talk and hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
