We are in search of a resilient Work Control Coordinator - Facilities Support to join our vibrant team at Spectrum Management in Washington DC.
Growing your career as a Full Time Work Control Coordinator - Facilities Support is an incredible opportunity to develop vital skills.
If you are strong in people management, strategic planning and have the right determination for the job, then apply for the position of Work Control Coordinator - Facilities Support at Spectrum Management today!
Job Title: Work Control Coordinator
Department: Operations
FLSA Status: Non-Exempt
Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 23 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and office operations for one of our Washington, D.C. locations.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Assists Tenants, Project Managers and Chief Engineers on a daily basis. Greets and provides excellent customer service to clients and visitors. Responds to routine questions and requests for information. Answers, screens, and directs incoming calls to the appropriate individual. Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed. Distributes work orders and closes out all work request tickets. Manages and inputs information for Micromain. Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues. Maintains invoices for the tenants, Contracting Officers and contractors. Creates and maintains all monthly deliverables, and distributes morning and daily reports. Maintains attendance records and schedules. Maintains all certificates of insurance and sub-contracts. Generates all preventive maintenance reports on a monthly basis. Maintains necessary reports for Accounts Payable. Maintains a secure office filing system. Other duties as assigned. Standard hours for this position are Monday – Friday, 8:30 am – 5:00 pm QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or GED At least one year of relevant office management/administrative experience 3+ years of experience with data entry, sorting and reporting using Excel 3+ years of experience with Microsoft Office Suite Associates Degree. Experience with Micromain. Facility/Building services experience a plus. COMPETENCIES: Proficiency with all Microsoft Office products Ability to analyze and synthesize information Ability to learn quickly Excellent organizational and time management skills Strong attention to detail Ability to identify errors and inconsistencies Ability to work independently or as part of a team Exceptional oral and written communication skills To Apply: Please submit a cover letter and resume. S pectrum Management is an Equal Opportunity/Affirmative Action Employer. Benefits of working as a Work Control Coordinator - Facilities Support in Washington DC:? Excellent benefits
? Company offers career progression opportunities
? Attractive packageCompetitive Pay
