Warehouse Supervisor

Job Description and Duties Include Job Code (JC-433059) and PARF number 03-4-0162 on application (STD 678 form).

Under the general supervision of the Staff Services Manager I, the incumbent is responsible for supervising the receipt, storage, issuance, and shipping volume of varied supplies requiring simple to complex storage practices in a warehouse and office environment . The incumbent will have supervision over a group of assistants that will function in a team to complete the duties required both in the warehouse and in the office. This position will ensure that all policies and procedures are being followed and that proper documentation is being maintained. Must possess a valid Class "C" California Driver's License and operate a Class C vehicle during performance of work specified. Desirable qualification: Possession of a "B" California Drivers License.

Provide supervision and guidance to warehouse staff. Resolves complex issues with submitted supply requests in the Materials Management and Acquisition (MMA) System. Check orders to determine damage and quantity amounts. Keep supply order records and filing according the Record Retention Policy. Review stock usage and determine products that can be eliminated. Take product suggestions from field staff and submit to DPAC for review. Conduct email surveys on suggested products to determine the feasibility of adding new products. Assist with purchase estimates, purchase orders, and contract orders. Track and monitor purchases to keep a current balance of expended funds. Prepare monthly inventory reports for Management. Assist with the warehouse monthly inventory Prepares and processes warehouse replenishment orders in a timely manner by determining proper method of purchasing/acquiring per State regulations through Division of Procurement and Contracts, Department of General Services, State Contract, Price Schedule, Prison Industries Authority and private vendors. Must be able to maintain accurate and complete records of all transactions as well as adhering to current records retention policy and practices. Following DPACs guidelines, serve as State of California Purchase Card (Cal-Card) holder responsible for creating for Cal-Card purchase orders (CPO's); the coordination and processing of purchase requests for goods and services; reconciliation of CPO's, approval of invoices for payment, and maintenance of records for audit purposes. Responsible for ensuring that U10 service contracts are kept current and that the required documents are submitted and issued in a timely manner to avoid gaps in critical services.
Assign work, schedules and give instructions to warehouse/property staff. Evaluate work performance and takes or recommends appropriate action.
PARF# 03-4-0162 / JC-433059

Eligibility for hire may be determined by your score on the Materials and Stores Supervisor exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title. T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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Working Conditions Position located in Yuba County
This is a Limited Term position which may be extended to 24 months or become permanent.  This position is located in Yuba County. 
The incumbent will work in a warehouse inventory environment both inside a building and outside. May be required to work in a wide range of sometimes extreme conditions, including heat up to 120 degrees, cold to –15 degrees, strong winds, rain, sleet, and snow. The incumbents normal working hours will be set between 7:00 am and 3:30 pm. Incumbent must be able to work independently or in a group environment. May be required to work overtime due to storms, emergencies, special work projects, or when the Materials and Stores Supervisor deems that it is in the best interest of the State to work overtime. When performing fieldwork, the incumbent is required to utilize the following personal protective devices:

Personal safety requirements include:
A.Work boots, in good and sturdy condition, must be worn to provide foot and ankle support protection.
B.Either long or short sleeved shirts provided by Caltrans, or a safety vest is to be worn over non-safety shirts or coats.
C.Long pants. No shorts or cutoffs.
D.Provided safety gear; hard hat, safety glasses, hearing protection devices, face shields, gloves, chaps, or other safety gear must be worn when required by the Department.

New to Statecandidates will be hired into the minimum salary of the classification orminimum of alternate range when applicable. Special Requirements The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions. The position(s) require(s) a valid and unrestricted Class C driver's license. Statement of Qualifications (SOQ) is required. Statementof Qualifications (SOQ) is a discussion of how an applicant's education,training, experience, and skills meet the criteria in the duty statement andqualify the applicant for the position. Please include a 1-2 pages, 12-point font, SOQ that describes yourexperience as it relates to this position/duty statement. Resumes and coverletters will not take the place of the SOQ. Failure to include andcomplete the SOQ may result in disqualification for interview.  1. Please describe how your education, training, work experience and skills qualify you for this position as it applies to the duty statement.
2. Describe how you manage your time, any organizational skills, and your ability to manage tasks with competing priorities and managing deadlines.
Possessionof Minimum Qualifications will be verified prior to interview and/orappointment.  If you are basing your eligibility on education, you mustinclude your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted andmay be required upon appointment.  Applicants with foreigntranscripts/degrees must provide a transcript/degree U.S. equivalency reportevaluation that indicates the number of units and degree to which the foreigncoursework is equivalent.  Here is a list of evaluation agencies: . Please redactbirthdates and social security numbers.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Possession of a "B" California Drivers License Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Important Applications Instructions Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.