Position Summary: As the Vice President of Tenant Coordination, you will play a pivotal role in ensuring the seamless integration of tenants into our commercial properties. You will lead a team responsible for coordinating all aspects of tenant build-outs, from initial planning to project completion, while maintaining the highest standards of quality, efficiency, and tenant satisfaction. Your expertise in construction management, project coordination, and tenant relations will be instrumental in our ongoing success. This position reports directly to the Chief Operating Officer and collaborates with leasing, legal, operations, construction, finance, and accounting departments.
Essential job functions including, but not limited to: • Tenant Coordination Leadership: Lead and oversee the Tenant Coordination department, including a team of Tenant Coordinators and Project Managers. Provide guidance, mentoring, and support to ensure the successful execution of tenant build-out projects.
• Tenant Relations: Establish and maintain strong relationships with tenants, acting as the primary point of contact for all tenant coordination matters. Proactively address tenant concerns and facilitate smooth communication between tenants and the organization.
• Project Planning: Collaborate with tenants to understand their build-out requirements, timelines, and budgets. Develop comprehensive project plans, budgets, and timelines to ensure successful project execution. Review and approve tenant plans as necessary.
• Lease Review: Develop, review, and negotiate Landlord Work Letters, with leasing and legal departments, outlining landlords deliver of space to tenant.
• Construction Management: Manage the end-to-end construction process, including project scoping, bidding, contracting, and oversight of construction activities. Ensure that all projects are completed on time, within budget, and to the highest quality standards.
• Budget and Cost Management: Develop and manage project budgets, ensuring cost-effective solutions while maintaining quality standards. Track project expenses, approve invoices, and report on budget performance regularly.
• Compliance and Regulations: Stay up-to-date with local building codes, zoning regulations, and permitting requirements. Ensure all tenant build-out projects are in compliance with applicable laws and regulations.
• Vendor and Contractor Management: Select, contract, and manage third-party vendors, contractors, and suppliers. Negotiate contracts, monitor performance, and ensure adherence to project timelines and budgets.
• Quality Assurance: Implement and maintain quality control processes to ensure that all tenant build-out projects meet or exceed company standards and tenant expectations.
• Reporting and Documentation: Maintain accurate and organized project records, including contracts, permits, change orders, and project correspondence. Generate regular reports on project status and financial performance.
• Continuous Improvement: Identify opportunities for process improvement and implement best practices within the Tenant Coordination department to enhance efficiency and effectiveness.
Education & Experience: • Bachelor's Degree in Design, Architecture, Construction Management or related field.
• Minimum 10 years' experience in related field (Architect, Construction Management, Tenant Coordination a plus).
• Architectural background and a sense of style and design and an understanding of construction are essential.
• Proven management skills in dealing with complex projects.
• Demonstrated supervisory and staff development skills.
• Reads and understands construction drawings and specifications; detailed knowledge of construction and building components
• Analytical and problem solving abilities.
• Strong communication and presentation skills.
• Effective interpersonal skills.
• Ability to prioritize multiple projects in a high-volume, fast-paced environment.
• Detail oriented; organized.
• Ability to interpret and explain complex instructions.
• Work well under pressure, meets deadlines consistently.
• Ability to read, comprehend and create budgets, schedules and construction documents.
• Experience working on CAD, Excel, and Word required.
Employee must have the physical capability to perform all core functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the core functions of the job.
For a confidential conversation call/text Jessica at
or email All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
