Temporary Refugee And Immigrant Services Administrative Coordinator

Job summary
Temporary Refugee and Immigrant Services Administrative CoordinatorLocation: Grand Rapids, MIPart-Time (20-25 hours/week)
Job seniority: associate level
Responsibilities
• Greet and welcome visitors upon arrival with a positive attitude• Promptly address incoming calls and route them to the appropriate person• Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested• Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low• May be required to perform basic bookkeeping and accounting functions, as needed• In some programs, may complete legal work for pregnancy counseling and domestic adoption• Assist with marketing and fundraising for the branch, as needed
Requirements
• High School diploma or equivalent required, bachelor's level degree from an accredited college preferred• At least two (2) years of prior experience working in an office setting• Excellent verbal and written communication skills• Must have an ability to provide excellent and compassionate customer service• Ability to work independently and exercise a high level of confidentiality• Must be reliable with time sensitive deadlines and tasks• Working knowledge of office practices, procedures, and basic Accounting• Proficient in Microsoft Office products• Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite• Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany• Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage• Pass a criminal history screen, including state and local child protection agency registries• Subscription to and integration of the agency Statement of Faith and Mission Statement