Sr Admin Asst Yale Temp Staff Serv YTSS Location Hybrid remote in New Haven, CT : Sr Admin Asst Yale Temp Staff Serv YTSS Human Resources - Yale Temporary Staffing 84661BR University Job Title
Senior Administrative Assistant Bargaining Unit
L34 - Local 34 (Yale Union Group) Time Type
Full time Duration Type
Regular Compensation Grade
Labor Grade D Wage Ranges
Click here to see our Wage Ranges Searchable Job Family
Secretarial Total # of hours to be worked:
37.5 Work Week
Standard (M-F equal number of hours per day) Work Location
Central Campus Worksite Address
221 Whitney Avenue New Haven, CT 06511 Work Model
On-site Position Focus:
Yale Temporary Staffing Services (YTSS) is a team of highly professional Clerical & Technical employees who are assigned to a diverse range of departments across campus for temporary assignments. YTSS employees are immersed in many exciting projects, programs and University initiatives at Central Campus, West Campus, and the Medical School. While on assignments, members of this team enjoy a high degree of exposure to many facets of Yale's rich history and culture. Other significant benefits of the YTSS program include the opportunity to build professional contacts and significantly enhance skills through on-the-job learning. Note: YTSS positions are regular full-time roles. This position requires the ability to work on-site full-time. Some assignments may be able to offer a hybrid or remote work arrangement based on the operational needs of the unit. Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Required Skill/Ability 1:
Willingness to accept work assignments in any Yale department on any section of campus (Central, Medical School or West Campus). Flexibility to adapt to new environments and assignments on a regular basis and work on-site full-time as required. Required Skill/Ability 2:
Demonstrated strong administrative, organizational, and customer service skills. Highly developed interpersonal skills as well as strong written and verbal communication skills, including spelling, grammar, and punctuation. Demonstrated strong attention to detail and accuracy. Required Skill/Ability 3:
Demonstrated intermediate computer proficiency with Microsoft Word, Excel, PowerPoint, and Outlook. Required Skill/Ability 4:
Demonstrated ability to manage a broad variety of tasks and shifting priorities in a changing environment, exercise independent judgment, and demonstrate initiative. Proven ability to work independently with limited supervision and collaborate as part of a team. Required Skill/Ability 5:
Demonstrated excellent attendance and punctuality, to be affirmed by references. Weekend Hours Required?
Occasional Evening Hours Required?
Occasional Drug Screen
No Health Screening
No Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: Posting Disclaimer
The intent of this is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments. EEO Statement: University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
