Non-Exempt
12 Month
July 1, 2024
Wilmington Friends School offers a college preparatory curriculum—including athletics, the arts and community service—in which Quaker values and high expectations are mutually supportive. The defining belief of Quakerism is that there is "that of God" in everyone. That belief gives rise to a school community that welcomes a variety of faith traditions and where we share an obligation to seek and answer what is best in ourselves and in others. Students at Friends are challenged to realize their potential: as learners, well prepared to succeed in college and career; as leaders, recognizing their power and opportunity to be agents of change; and as active and responsible members of communities, from the classroom to the world. The school seeks to serve students, age two through grade twelve, who demonstrate ongoing promise in their ability to succeed at Friends, both academically and in meeting expectations for integrity and conduct.
Wilmington Friends School is a Preschool to 12 Quaker, college preparatory, day school located in Wilmington, Delaware and enrolling approximately 720 students.
Supervisor: Assistant Director of Development
Essential Functions: Coordinate Alumni/Development Special Events:
Coordinate with Directors of Development, Annual Fund, and Assistant Director of Development to develop strategies for meeting all event objectives Responsible for planning and implementing all alumni and development office events Oversee and adhere to special events and Homecoming budgets Assist reunion committees with sending communications and planning off-campus reunion events Book talent, including musicians, bands, disc jockeys and other vendors Select chefs or catering companies to prepare food for events Plan layout of seating and decorations Schedule speakers, vendors, and participants Coordinate and monitor event timelines and ensure deadlines are met Initiate, coordinate and/or participate in all efforts to publicize events Edit and design promotional materials Create invite lists; send out invitations and manage RSVP lists Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations
Recruit and manage volunteer pool for event planning and execution Develop relationships with current parents in all divisions to help with events Other duties as assigned by supervisor Serve as the Liaison to the Home and School Association (H&S)
Act as liaison between H&S and WFS faculty and staff; attend H&S Executive Committee meetings
Support community-building events and fundraising activities for WFS families Ensure H&S committees are operating in a positive, inclusive way and play an active role in helping to resolve any issues Recruit and coordinate parent volunteers Produce and send H&S newsletter and maintain H&S online bulletin board Coordinate the Parent Ambassador Program, in coordination with the Home and School Association and Admissions office Coordinate communications to newly enrolled families Collaborate with division leadership to support onboarding of new families Ensure strong parent ambassador engagement with new families through communications and events Requirements:
Extensive special event experience Experience working with Google Docs suite of products, as well as Raiser's Edge (or comparable moves management system) Proficiency with mail merges and event software, as well as experience working with Canva Professional demeanor, outstanding interpersonal skills, superior writing and proofreading skills, and a keen attention to detail Flexibility, responsibility, and resourcefulness with the time management skills to manage a number of projects simultaneously Ability to lead a group/committee and also work as a member of a team in a variety of roles, sometimes outside of usual job responsibilities Must possess the ability to exercise discretion when dealing with sensitive donor information Night and weekend work is required. Interested candidates should provide a letter of interest, current resume, and list of three references to Assistant Director of Development, Tina DiSabatino, , by May 15, 2024.
It is Wilmington Friends School's policy to provide equal employment opportunity to all employees and applicants for employment without regard to race, color, sex (including pregnancy), religion, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, first responder status, or other protected status in accordance with applicable federal and state laws. It is the intent and resolve of Wilmington Friends School to comply with the letter and the spirit of the law in the implementation of all facets of equal opportunity. This equal opportunity policy applies to all terms and conditions of employment including, but not limited to, hiring, placement, training, promotion, compensation, termination, and retirement.
About Wilmington Friends School
Founded in 1748, Wilmington Friends School (WFS) is the oldest independent school in Delaware and the eleventh oldest in the nation. WFS is a preschool through 12th grade Quaker day school enrolling approximately 700 students.
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