Senior Hr Analyst - Labor Relations

Job Description:Join our Human Resources team in supporting our valuable and committed employees who make a positive difference in the lives of those we serve on a daily basis! Recruitment #: 000-04-24
Closes: Open Until Filled
Location: Salem, OR
Salary: Starting at $5,939 per month with excellent benefits. (See below)
Agency Sponsored: Medical/Dental 100% paid for employee and 90-98% for dependents, generous Paid-time off, Public Employee Retirement (PERS), Employee Assistance Plan, Long Term Disability, great culture.
Employee paid: Deferred Compensation, Life Insurance, Short Term Disability, Colonial Life Supplemental Plans, Legal Shield.
Other: Employment qualifies for Public Service Loan Forgiveness Program (PSLF).
General Description Works closely with the human resources manager and together with the human resource team to provide professional-level human resources services to the agency. Serves as primary contact for labor relations.
Essential Functions Provide professional-level human resource services to agency managers and supervisorsServe as primary contact for labor relationsServe as HR resource to staff membersProvide technical and administrative support for HRMaintain human resource information systemHelp determine candidate/employee suitabilitySupport human resources managerProtect customers and reduce agency riskProvide excellent customer service in a professional manner1. Provide professional-level human resource services to agency managers and supervisors Apply the required knowledge and skills to support managers, supervisors and their employees with human resource best practices, policies, and proceduresAdvise managers and supervisors in the interpretation and application of the Collective Bargaining Agreement provisions, employment laws, HR policies and proceduresCollaborate on employee-relation issues including hiring needs, leave administration, training and development, etc.Investigate concerns with employee performance and conduct; advise on the appropriate corrective actionParticipate in disciplinary and employee due process meetings; assist with writing disciplinary noticesAssist hiring managers during recruitment processAssist managers with organizational structure and changesProvide HR guidance, offer suggestions, and make recommendations2. Serve as primary contact for labor relations Serve as primary contact and liaison for intake and assessment of employee relations issuesCoordinate and collaborate with management, Human Resources staff and Union representatives on resolution of employee concerns, grievances, and workplace issuesParticipate in agency labor-management committeeCollaborate with local, state, and federal regulatory agencies investigating compliance with employment laws and regulations.3. Serve as HR resource to staff members Prepare and distribute HR information to staff members in a timely mannerUnderstand and communicate HR policies and procedures to staff membersAnswer questions and assist employees4. Provide technical and administrative support for HR  Administer federal, state, and agency leave programs and facilitate ADA accommodation process according to current employment laws and regulationsAssist with personnel actions, such as employee job and compensation changes, benefits administration, etc.Coordinate with fiscal services staff regarding payroll changesComplete and file regular reports, such as annual OSHA logs, EEO-4, etc.Develop and maintain human resource electronic and paper forms and files, database, and spreadsheet applications as needed.Provide staff support for HR-related committees (insurance, safety, bargaining, workgroups, etc.) as well as take and prepare minutes, materials, copies, etc.5. Maintain human resource information system  Administer employee HR information according to agency job and pay policiesDevelop and maintain automated workflows and formsProvide data entry and ensure accuracy of informationUpdate screens and fields as needed to improve the databaseTroubleshoot system issuesGenerate standard and custom data reports6. Help determine candidate/employee promotion suitability Assist with determining suitability for hire, promotions, and other job changes in accordance with the collective bargaining agreement and agency policyInterview prospective employeesServe as an Authorized Designee to process criminal history background checks according to state law and agency policy7. Support human resources manager Support HR Manager in collective bargaining processServe as member of the agency's collective bargaining teamBe a partner within the HR teamConduct research to provide suggestions for policy, procedure, HR compliance, and general process improvementRecommend, research, develop, and administer HR-related training.8. Protect consumers and reduce agency risk Follow policies, procedures, regulations, and requirements of the HR program and the agencyProvide documentation as set forth by federal and state, funding regulations and agency policyServe as a mandatory reporter of suspected abuse of vulnerable populations according as required by policy and regulation.Maintain and share information according to privacy regulationsExhibit good decision making and problem-solving skills9. Provide excellent customer service in a professional manner Meet the needs of internal and external customers, follow through, and meet deadlinesExhibit a positive attitude toward customers, coworkers, and othersExhibit good work habits and meet quality standards in accuracy and timeliness of workSecondary Outcomes None.
Supervisory Responsibilities None.
Job-Specific Skills Needed to Meet Agency Expectations: Knowledge of human resources policies and practices, employment laws and regulations, including new statutory and regulatory requirements affecting human resource programsGeneral knowledge of policies and practices involved in human resource functions such as job analysis, position classification, recruitment, selection, training, labor relations and negotiation strategies, and human resource information systemsLearn and interpret bargaining agreements and agency policies Develop, interpret, and implement policies and proceduresEmploy good research, analysis, and writing skillsKnowledge of confidentiality as it relates to HR issues, ability to deal with confidential and sensitive information properlySkills to work closely and proactively with employees and managers, with excellent follow throughMaintain excellent interpersonal skills including advanced communication and conflict facilitation skillsHuman behavior and motivational strategies that can be used to improve organizational performanceWork effectively with a wide variety of individuals and small groups, present information, and exhibit good judgmentDemonstrate administrative skills consistent with prior HR experienceEmploy strong computer skills and learn specific computer systemsLearn specific computer systems and enter data accuratelyApply database skills and knowledge to the workAutomated human resource systems and associated software such as spreadsheets, word processing, and database management systemsExhibit technology skills related to the work to be done such as creating and managing media profiles, internet research, IM, desktop publishing, electronic scheduling, phones, filing, copying, maintaining contact/vendor information, etc. Be aware of agency programs and servicesLearn mandatory reporting requirementsCurrent Authorized Designee or ability to meet requirementsGeneral Skills Needed to Meet Agency Expectations Interact with others in a respectful and culturally appropriate mannerEmbrace and exhibit the agency Mission and Core ValuesWork independently yet seek and offer assistance when neededSpeak, read, write and understand English and follow verbal and written instructionGood research, writing and general communication skills. Above average computer skills including ability to learn and utilize different software, database programs, format spreadsheets; and the ability to meet requirements of this outcome. Experience and Skills:Qualifications A qualified applicant will have a minimum of five (5) years of equivalent combination of education and/or experience in human resources which demonstrates the knowledge, skills and abilities required. The following qualifications will be considered as meeting the minimum requirements of the position:
Bachelor's degree in human resources or related field of studyWork experience in a human resource roleExperience working with unions a plusSuccessful completion of a background check and ability to meet requirements as an Authorized DesigneeWork Environment and Physical Demands
Senior Human Resources Analyst typically works in an office environment. They must be able to:
Use a computer, telephone, and other office equipmentTolerate and be able to work where the noise level is that of a typical officeTravel to community sites and agency offices (in an agency or personal vehicle)Encounter frequent interruptions throughout the workdayRegularly sit, talk, or hearUse repetitive hand motionsHandle objects and sustain a sense of touchStand, walk, reach, and bendLift up to 25 poundsContact with the public in home or office environments may risk exposure to people with contagious diseases or irrational/hostile behavior and contact with domestic animals.                  
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The essential functions of this job require it to be performed in the office and in the field, with the possibility of a partial remote work schedule.
Fieldwork requires frequent travel to community sites and agency offices including occasional overnight stay. This position requires driving an Agency car or employee car, carrying and using a laptop computer.  
Office workwill be conducted using general office equipment, includes substantial sitting and is performed primarily in a cubicle environment, with noise and interruptions, being on phones and working at a computer. 
Classification: Senior HR Analyst
Position Number: TBD
Salary Range: UN26
FLSA Status: Exempt
Unit: HR/Administration
Location: Salem
Reports to: Human Resources Manager
Union Status:  Unrepresented
Last revision: April 2024
This job description is a general guide for the job to be performed and does not cover everything. Employees may be required to perform other duties, including covering for, and in, other offices. Employees are expected to follow and perform other job-related duties requested by their manager. Reasonable accommodations will be made as needed. Job descriptions are subject to change.