Senior Corporate Documents and Records Analyst
Mason HQ, 7555 Innovation Way, Mason, Ohio, United States of America ? Minnetonka, 130 Cheshire Lane, Minnetonka, Minnesota, United States of America ? Virtual
Req #2013
Thursday, April 4, 2024
AtriCure, Inc. provides innovative technologies for the treatment of Afib and related conditions. Afib affects more than 33 million people worldwide. Electrophysiologists and cardiothoracic surgeons around the globe use AtriCure technologies for the treatment of Afib and reduction of Afib related complications. AtriCure's Isolator Synergy Ablation System is the first medical device to receive FDA approval for the treatment of persistent Afib. AtriCure's AtriClip Left Atrial Appendage Exclusion System products are the most widely sold LAA management devices worldwide. AtriCure's Hybrid AF Therapy is a minimally invasive procedure that provides a lasting solution for long-standing persistent Afib patients. AtriCure's cryoICE cryoSPHERE probe is cleared for temporary ablation of peripheral nerves to block pain, providing pain relief in cardiac and thoracic procedures. For more information, visit AtriCure.com or follow us on Twitter @AtriCure.
We foster a culture of inclusion by embracing diverse experiences and individuals where everyone's authentic self is welcome. We offer supporting programs and resources that provide enriching and equitable opportunities for each person to contribute professionally and personally.
POSITION SUMMARY:
AtriCure is looking for an experienced document and records management professional to establish and lead a program that addresses the lifecycle management of documents and records in compliance with applicable laws, regulations, company policies and procedures.
This new position at AtriCure will manage the execution of the corporate document system for company-wide policies and related procedures, and support corporate records management processes, including physical and electronic records. This position will work in collaboration with the entire organization, including IT and the Quality Management System (QMS) document and records management teams (though will not be responsible for Good Manufacturing Practice (GMP) related documents). This position will champion best practices for document and records management to ensure all policies and associated documents are correctly developed and executed within the assigned system. In this role, this person will maintain the central policy management process, records storage, retrieval, and disposition, and facilitate the corporate record retention schedule.
ESSENTIAL FUNCTIONS OF THE POSITION:
Maintain the global Document and Records Management program to reduce risk and ensure compliance with applicable laws, Company policies and business needs.
Be an advisor and support the revision and creation of corporate policies and procedures through a document change process. This includes, but is not limited to, monitoring, routing, document processing, and formatting of documents.
Develop and implement training programs to educate AtriCure employees on how to identify, maintain, preserve, and dispose of information consistent with legal, regulatory, and business requirements.
Suggest revisions for policy and retention schedules as necessary due to the needs of the Company and/or changes in law or policy.
Collaborate with the Legal Department, IT, Data Privacy, and other department functions as necessary regarding Program development plans.
Facilitate location and production of records as needed for legal proceedings, investigations, subpoenas, etc.
Continually assess and implement improvements to processes and services for scalability.
Perform duties in liaison with other teams related to physical records management including archival activities as well as facilitate shipments to/from our 3 rd
party records service.
Work with the Information Technology team on initiatives related to Information Asset Management and information enterprise structures.
Support the process within the firm's Information Governance (IG) Team's scope, such as data classification and labeling, record retention and deletion.
Participate on special projects and performs other duties as assigned
Highly organized and detail-oriented with strong follow-up skills to manage multiple tasks with an ability to prioritize.
Excellent written, verbal, and interpersonal skills with demonstrated ability to work with and communicate confidently with all levels of staff and management.
Experience in developing and maintaining records policies including records identification, retention schedule management, litigation holds, and content management systems.
Ability to establish strong relationships with key business partners and functions including Legal, Privacy, Information Technology, and Risk Management.
Strong analytical skills, including the ability to collect, synthesize, and interpret information from multiple sources.
Ability to identify and mitigate risks associated with the development and implementation of a Program.
Knowledge of current and emerging laws, regulations, and standards related to Information Governance.
Self-motivated, able to work independently as well as effectively collaborate and influence others.
Committed to continuous improvement.
BASIC QUALIFICATIONS:
Bachelor's degree required or demonstrated equivalent combination of education, training and experience
Five (5) years experience in records and document management on an enterprise level
Experience with Electronic Document Management Systems or Records Management Systems
Ability to recognize problems, recommend solutions, and collaboratively implement changes
Proficient in Microsoft Office Software (Teams, Excel, Word, PowerPoint, etc.)
Demonstrated ability to prioritize, organize and work effectively in a deadline-driven environment.
Excellent knowledge of document scanning workflow and processes
Must be skilled in Microsoft Office and office productivity applications
Utilizes interpersonal skills in maintaining balance with all departments' requirements and priorities.
PREFERRED QUALIFICATIONS:
Industry certifications (i.e. Certified Records Analyst or Essentials of Records and Information Management Certificate)
Knowledge of records and information management practices related to privacy requirements, eDiscovery, and litigation standard methodologies
Knowledge of current and emerging laws, regulations, and standards related to Information Governance.
Experience with information asset management and governance processes
OTHER REQUIREMENTS:
Ability to regularly walk, sit, or stand as needed
Ability to occasionally bend and push/pull as needed
Ability to pass pre-employment drug screen and background check
AtriCure has a variety of benefits available for US based employees and their families. Examples include Medical & Dental beginning day 1 of employment, 401K plus match, 20 days of paid Parental Leave, in addition to maternity leave, for new moms and dads, Volunteer Time off, Pet Insurance, and more. Corporate-based employees also have full access to our on-site fitness center and cafeteria. To see a complete list of our benefits, please visit our careers website: https://www.atricure.com/benefitsAtriCure participates in the federal E-Verify program to confirm the identity of and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here https://www.e-verify.gov/AtriCure is an Equal Employment Opportunity/Affirmative Action employer and provides Drug Free Workplaces. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national or ethnic origin, age, protected veteran status, status as an individual with disability, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law(s).
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