Senior Clerk -

Requisition No: 829319 
Agency: Department of Transportation
Working Title: SENIOR CLERK - ********
 Pay Plan: Career Service
Position Number: ********  
Salary: $33,975.93 - $43,968.85 
Posting Closing Date: 05/20/2024 
Total Compensation Estimator  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 126 / Facilities Management OPEN COMPETITIVE CAREER SERVICE CONTACT PERSON: Terry Gasperson CONTACT PHONE NUMBER: CONTACT EMAIL ADDRESS: ANTICIPATED BI-WEEKLY HIRING SALARY: $1,609.19 Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: 
Health insurance (over 90% employer paid)$25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package Generous vacation and sick leave 10 paid holidays a year Career advancement opportunities Tuition waiver for public college courses Training opportunities Flexible work schedules and telework (for designated positions) Employee Assistance Program (EAP) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call for assistance.
POSITION DESCRIPTION: Performs secretarial, clerical, and administrative functions. Processes and revises responses to building prints, Fire Marshall reports, facilities inspections, contractor requests for information, routine, correspondence, mass mailings and other documents as needed using Microsoft Word, Excel, Outlook, and SharePoint. Coordinates with and obtains information from on contractor performance and provides this information to the Facilities Manager. Coordinates and processes information of State Safety Office on each of District One's buildings in accordance with the Loss Prevention Manual.
Assists with scheduling meetings utilizing Outlook calendar, including reserving meeting rooms as needed. Operates a variety of standard office equipment such as fax, copiers, scanners, and computers. Prepares, organizes, and distributes materials including mail, supplies and other office equipment. Answers and routes incoming telephone calls, takes messages, and answers general questions. Greets contractors, consultants, internal staff, and other guests and directs them to the appropriate personnel. Assists the Facilities Operations Office Manager when required.
Obtains quotes for purchasing items and makes purchases using the Purchasing Card (P-card) and other payment methods. Processes purchasing card charges in Works according to procedure. Prepares invoice packages for reconciliation and electronic document storage. Processes Central Supply orders for Facilities Management. Prepares travel requests/reimbursements in accordance with policies and procedures, makes hotel reservations for staff using the Purchasing Card (P-Card).
Perform a variety of receptionist duties to include assisting visitors coming to or calling Department of Transportation (DOT) facilities, while also controlling access into DOT buildings as a security measure. Duties include greeting visitors, issuing visitor badges, and allowing access into facilities according to established security guidelines. Direct visitors to meeting locations within Department facilities or contact meeting organizers to escort attendees to meetings within secured areas of the facility. Maintain accurate visitor logs and inventories of visitor badges. Maintain desk procedures that cover security measures in place to control building access, receptionist, and switchboard duties. Serves as back-up to the full time Switch-board Operator.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of general office procedures and practices; Knowledge of the techniques for effectively dealing with people. Knowledge of correct grammar usage; Knowledge of the techniques for effective communication; Skill in providing customer service; Skill in determining priority for numerous phone calls; Skill in use of office equipment; Skill in using a personal computer (PC) and Microsoft Office Application Programs; Ability to understand and apply applicable rules, regulations, policies and procedures; Ability to access, input and retrieve information from a computer database; Ability to follow instructions; Ability to establish and maintain effective working relationships with others; Ability to review data for accuracy and completeness. Knowledge of business telephone etiquette.
OTHER JOB RELATED REQUIREMENTS: Employee will be responsible to be responsive to emergency situations with in a very short time frame and serves on the Transportation Emergency Management Team.
MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and two years of secretarial or clerical work experience College education from an accredited institution can substitute for one year of the required work experience.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.