Registration & Records Generalist

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Minimum Hiring Annual Salary: $51,580.00 Maximum Hiring Annual Salary: $54,159.00To attain the maximum annual salary, employee must meet all minimum qualifications plus: 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience. The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year. Included with Aims Full-time Employment is a generous package of Benefits, most are listed below: Benefits are effective immediately 100% employer provided medical & dental coverage employees (employee only option)85% employer provided medical & dental coverage for employee's spouse and/or family Voluntary vision insurance Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)17 paid holidays and 3 personal days each year Summer schedule: 4 day work week - Fridays Off Employer paid long-term disability and life insurance premiums Tuition waiver & reimbursement for employees Tuition waiver for dependents PERA employer (see for comprehensive benefits) Additional supplemental benefits & retirement programs available Access to the PERC (Aims gym) for employee & one guest Free parking on all campuses Job Description: Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values, BaJEDI (belonging, justice, equity, diversity, inclusion), and Innovation. The College embraces and seeks to hire individuals who want to be a part of this environment and has the skillsets necessary to be successful in this position.
This position supports the organization through work in a variety of student services areas which may include activities related to registration, records, and graduation. Ensuring compliance with federal, state, and accreditation regulations. Leads records processes, including but not limited to interpretation of graduation requirements for a variety of programs, determining course applicability towards graduation requirements, coordinating with academic units as it related to records tasks and monitoring compliance with regulations throughout the process, and publishing accurate information for students, campus and public view. Assists the Registration & Records leadership team in identifying, developing, and delivering training related to College policy and procedure, federal and state regulations, and registration and records functions. Supports the Registration & Records department with special projects, student information system testing, and interpretation of policies, procedures and other regulations. Registration & Records Support: Provide quality, student-focused service and engage in continuous quality improvement. Work collaboratively with staff and faculty in support of Registration & Records related strategic initiatives. Respond to a variety of questions from students, staff, faculty, administrators and the college community. Resolve student concerns based on applicable policies, procedures and processes as they apply to Registration & Records. Input, update and retrieve information from Student Information Systems. Educate and assist students on the use of Aims web services. Support students through connection, entry, progression and completion of processes. Assist with Registration & Records processing, using critical thinking and problem solving to resolve issues. Refer students to academic advising as necessary. Maintain currency on Registration & Records, and general college student services information by attending meetings, training, and independent research. Academic Records & Transcripts: Assist with processes related to grades and records maintenance to ensure compliance with deadlines and college policy. Uses professional judgement in updating and correcting of all information on the academic transcript. Assist with end-of-term processes including grade roll, academic standing determination, semester honors. Run data integrity reports to ensure accurate date is being entered in the SIS related to academic records. Send appropriate communications to students and departments, and ensure communications are kept current. Create operations manuals for records functions and ensure they are kept current. Assist with processing academic standing and be able to communicate clearly regarding policy as it applies to the individual student situation. Uses professional judgement in navigating the transcript ordering process, including verifying accuracy of records, assisting students, troubleshooting issues, and coordinating with third-party vendor and college information technology staff. Serves as a point of contact for subpoenas related to student academic records and coordinates with the Registrar & Assistant Registrar about these as needed. Graduation Evaluation: Evaluate student academic progress toward the completion of their degrees and/or certificates, and answer inquiries about the process and requirements. Evaluate both in-residence and transferred academic credentials, and determine their applicability to meet program requirements. Process Prior Learning Assessment after approved through Academic Affairs. Communicate appropriately to students and advisors of actions needed in resolving program completion deficiencies such as waivers, substitutions, etc. Interpret and explain graduation requirements for faculty, advisors, students, and staff and communicate an appropriate resolution for unusual circumstances. Accurately record graduation application information into the SIS. Assist with the submission of diploma and certificate information to the third-party vendor. Create operations manuals for graduation processes and ensure they are kept current. Collaborate with Assistant Registrar and Records Coordinator to perform daily operations required for commencement ceremonies. Process reverse transfer data provided by the State of Colorado to determine students who are eligible to be awarded a degree. Assist with the maintenance of curriculum information in the SIS ensuring accuracy of all information. Other Duties as Assigned: Research and resolve concerns with student data. Monitor and ensure compliance with legislative requirements such as FERPA. Serve as a primary contact for the re-design of records related forms. Assist students, faculty, staff, and alumni with all aspects of Registration & Records. Assist with special projects as assigned by the Registrar, Assistant Registrar and Records Coordinator. Assist in testing of the ERP System and any other third party systems associated with the Registration & Records office. Other duties as assigned. Minimum Qualifications: Bachelor's Degree in Higher Education, Business Administration, or related field; plus, Three (3) years of experience in a Registrar, Records, or related office or other related experience or an equivalent combination of education and/or work experience. Working knowledge of student records processes, grading, awarding of degrees, and degree audit systems. Experience with student information systems, Microsoft Office programs. Preferred Qualifications: Five (5) years of experience in a Registrar, Records, or related office. In-depth student records experience including graduation, grading and transcripts. Required Documents: Cover Letter Resume Diversity Statement All Applicants: Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have preformed under the "Work Experience" section on your job application. We evaluate your experience based on this information. Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary. Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered. Diversity Statement Instructions Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees. In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment. Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position. As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class. Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired. Screening/Selection: In order to be considered please provide a thorough and complete application.
Initial screening will be conducted by a committee based on completed application materials.Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.Upon hire, all positions at Aims Community College require a criminal background check, and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position. If you need assistance with this process please contact Human Resources at .