Records Specialist

Salary :

$38,263.48 Annually

Location :

Midland, TX

Job Type:

Full-Time

Job Number:

********

Department:

Sheriff's Office Records Department

Opening Date:

05/03/2023

Summary

Please ensure that you fill and attach the (you will need to open this link via internet explorer to sign it digitally). Your application will not be considered complete without this.

Please make sure you have followed allfor this application. Please also note that there are several exams before you can be employed and these may take some time to complete.

When filling out your reference section please ensure:All references are responsible adults of reputable standing in their communities, business, or profession.You have known them for at least 7 yearsInclude references who know you well , such as social and family friends, co-workers, and military acquaintances.Do NOT include relatives, employers, housemates, or other individuals listed elsewhere in your application.All 5 references requested are required and will be contacted. Any application without the required references or with falsified information will be considered incomplete and will not be continued through the process.If you do not list a valid email for references, this will delay the process.

Maintain and updates both physical and computer files; processes and distributes fingerprint forms to appropriate agencies and courts; computes jail credit for inmates, and provides information to various parties; operates TLETS/NLETS system to obtain needed information; performs individual inmate record checks for various law enforcement agencies; furnishes inmate photographs as needed.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.Maintains and updates both physical and computer files and scans files.Cleans, corrects, and files all inmate bookings received from jail.Compiles jail credit for inmate files, including providing information to authorized requesting parties.Obtains needed information from TLETS/NLETS system.Checks the validation of all warrants and protective orders in the TLETS/NLETS system for Midland County Sheriff s office and answers warrant hit requests.Processes all correct ions from the Texas Office of Public Safety for fingerprints and dispositions for state and national data base.Furnishes individual in mate record checks on request to all law enforcement agencies nationwide, courts, County and District Clerk's offices, individuals, and companies and Military Recruiters.Logs all requests for record checks and outgoing paperwork and pictures.Furnishes inmate pictures from X-image and develops black and white pictures as needed.Furnishes line ups for Midland County and other agencies as needed.Provides photographs to the media as needed.Maintains records on gun (multiple) purchases.Enters dispositions of cases in computer, and files.Prints reports of blotter and arrest sheet and furnishes copies to agencies and sections requesting them.Furnishes parole list to pertinent sections.Check s for deceased in mates and maintains files, destroys files after receiving validation of death.Furnishes letters of recommendation for Immigration, Visa, and Airport Security, as well as employment and other miscellaneous requests.Enters DPS and FBI numbers & additional data from rap sheets into computer, and files sheets.Assists all criminal justice personnel with any requests pertaining to record check information.Processes registration of sex offenders.Collects money and makes change and receipts for arrest reports and record checks.Enforces the constitution and the laws of the United States and of the State of Texas.Regular and timely attendance is required.Shall abide by all Midland County Polices and City, County Ordinances, State and Federal Laws.Performs any assignments issued by chain of command and/or the Sheriff.

Qualifications, Education, and/or experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduation or its equivalent, plus at least one year of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Certification from the Texas Law Enforcement Telecommunications System (TLETS), including TCIC/NCIC Certifications and Certification on sex offender's registration policy and procedures.

Knowledge, Skills and/or ability

Court documents; local, state, and federal laws relating to operation of Sheriffs office; TCIC/NCIC system and procedures; Office policies and procedures; and standard office practices and procedures.

Operate computers; organize and prioritize tasks to be performed; read manuals, letters, and memos; write letters and memos; perform basic mathematical calculations; interpret policies and procedures; analyze information; work independently and make sound judgments; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co workers.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands to arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

HEALTH / DENTAL INSURANCE- Regular full-time employees are provided general medical, hospitalization, and dental insurance coverage. This is free to the employee if they take a yearly HRA and have negative Cotinine test yearly. Employees may obtain coverage under the group plan for family members at their own expense. Employees become eligible for this coverage on the

91st

day of employment. Prices for other insurance are listed

LONG TERM DISABILITY- Regular full-time employees working over 30 hours per week are eligible for long-term disability benefits. This benefit becomes effective on the 1st day of the month following six months of continuous employment with the county

CAFETERIA PLAN -

All regular full-time employees are eligible to enroll in the supplemental insurance portion of the county cafeteria plan on the 91st day of employment, or annually during an enrollment period for the following plan year of January 1 through December 31. They will not be eligible for enrollment in the Flexible Spending Accounts for medical reimbursement and/or dependent care until the first annual enrollment for the plan year beginning after 1 full year of employment.

DEFERRED COMPENSATION PLANS -

Midland County offers five deferred compensation plans. Enrollment in one of these plans can be done at any time after the 91st day of employment.

RETIREMENT PLAN -

The county is a member of the Texas County & District Retirement System (TCDRS). Regular employees are required to become members of TCDRS and are eligible for this benefit immediately upon employment. Employees automatically deposit 7% of their salary. Temporary employees are not eligible to become members of TCDRS. The county matches employee deposits by 200% and interest at retirement. An employee is vested after 8 years of service. An employee may retire with full benefits after 8 years of service and attainment of age 60, or after 30 years of service, or at the time the employee qualifies under the "Rule of 75". The "Rule of 75" is defined as when the employee's age combined with years of service (rounded down to whole years) equal to 75 or more.

DEATH BENEFIT PLANS -

There are two (2) types of death benefit plans provided by Midland County to all employees who participate in the Texas County and District Retirement System.

SUPPLEMENTAL DEATH BENEFITS FUND-If an employee dies, his or her beneficiary will receive a lump sum payment equal to one year's compensation, based on the employee's most recent regular rate of pay for the employee's regular position.SURVIVOR ANNUITY DEATH BENEFIT -To be eligible for this death benefit, the employee must be a participant in T.C.D.R.S. and must have completed at least four (4) years of service with Midland CountySOCIAL SECURITY -

All employees of the county are covered by social security. The county also contributes to the social security system on behalf of each employee.

WORKERS' COMPENSATION - All employees of the county are covered by the workers' compensation insurance program, and the county pays the premium. This coverage provides medical and salary continuation payments to employees who receive bona fide, on-the-job, work-related injuries.

LEAVE TIME -

Regular full-time county employees are eligible for holidays, vacation leave, sick leave, and other types of released time under certain circumstances.

FREE WELLNESS CLINIC- for anyone over the age 3 covered by Midland County's insurance.

EMPLOYEE ASSISTANCE PROGRAM

LONGEVITY PAY

YEARLY-Upon completion of one (1) year of service, each employee receives longevity pay. Longevity pay is paid at a rate of sixty dollars ($60.00) per year of service to the county. This longevity pay is pro-rated and paid on a pay period basis.TELADOC SERVICES-as of 1/1/19 This service gives you access to a medical professional via the internet at no charge to the employee. To use this service you must be covered under the County medical plan and register with Teladoc.
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