Records Coordinator - Fast Hire

We are searching for an energetic Records Coordinator to join our vibrant team at Georgia Gwinnett College in Lawrenceville, GA.
Growing your career as a Full Time Records Coordinator is a terrific opportunity to develop useful skills.
If you are strong in presentation, teamwork and have the right initiative for the job, then apply for the position of Records Coordinator at Georgia Gwinnett College today!

Job Title: Records Coordinator

Location: Georgia Gwinnett College

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 260226
About Us Located in the vibrant community that is Gwinnett County, Georgia Gwinnett College (GGC) is a technology-rich, financially affordable, four-year institution with an access mission, housed on a modern 260-acre campus, 30 miles northeast of downtown Atlanta.
GGC's transformative model of education prepares students to be life-long learners through the four pillars of scholarship, leadership, service and creativity. With a diverse student body of over 11,000 and a similarly diverse faculty and staff of 1,300+, the college embraces innovative approaches to education and administrative services through an inclusive culture.
Georgia Gwinnett College recognizes the talents of its faculty and staff as the institution's most critical asset. Essential to the college's mission is the critical need to attract, retain, and engage a diverse and highly qualified workforce. In addition to the University System of Georgia's expansive benefit and retirement offerings, employees who have completed six months of regular full-time service with GGC are eligible for the system's Tuition Assistance Program (TAP). This program fosters the development and professional growth of employees through tuition assistance for eligible courses at any of the system's 26 institutions.
The University System of Georgia's total compensation package features an outstanding set of employee benefits for eligible positions, including, but not limited to, medical, dental, and vision plans, paid holidays, sick and vacation leave and retirement savings plans. More information can be found by visiting the USG Benefits webpage:
Job Summary The Records Coordinator is responsible for the coordination of all documents submitted to the Office of Financial Aid. This position is the central point of entry for all student records.
The Coordinator plays a key role in fostering a positive work environment with the expectation of continuous improvement and first-class customer service. The incumbent provides leadership to the Enrollment Management Services Division. Collaborative and team-oriented skills with a commitment to student success and diversity are essential attributes for the individual in this position. Responsibilities Reviews and sorts all documents submitted to Financial Aid according to type and priority to determine if a document is complete and if the student has submitted accurate information; Interprets documents to resolve conflicting information; determines which documents need to be returned to the student; communicates with students where there are incorrect or conflicting documents submitted. Oversees the process of sorting postal mail, email, and faxes. Extracts and indexes documents from NextGen on a daily basis and moves them into BDM; Develops, creates and manages all financial aid forms in NextGen.; creates bit.ly links for necessary NextGen forms. Determines if all transcripts have been reviewed by the Registrar and requests missing transcripts Corrects mismatching names and dates of birth between documentation and student records. Coordinates with the Registrar and Admissions departments to ensure conflicting information is updated in a timely fashion. Downloads and processes all batch files from CPS, COD, and NSLDS; Sends and receives electronic state application and invoice files to GSFC (HOPE, ZELL, Dual Enrollment and Georgia College Completion Grant (GCCG)); Receiving electronic GPA files from GSFC. Reviewing students who are eligible for HOPE and not awarded. Runs processes to include but not limited to invoicing to determine student eligibility. Processes late invoices where appropriate. Reviews outcomes and make corrections. Responsible for creating and maintaining process maps. Shares responsibility with other processors for maintaining departmental records retention information. Serves as a resource for the department on document retention, time period and schedules; Serves as backup for posting external scholarships and other institutional aid; reviews and clears c-flags; sends letters from Campus Communicator and other mail-merged letters as needed; assists with triage and orientation as needed; Performs other duties as assigned.
Required Qualifications High School or GED Preferred Qualifications Four years of experience which includes record keeping, auditing, customer service, or related duties; or an associate degree and two years of experience which includes record keeping, auditing, customer service, or related duties Experience with data management and Banner SCT Knowledge, Skills, & Abilities Skills in verbal and written communications Skills in organizational and time management Ability to interpret, apply and explain complex federal and institutional policies to students, staff, and faculty Ability to manage multiple projects while also staying current with daily/weekly/monthly and annual responsibilities Ability to be reliable and dependable Ability to learn and quickly adapt to university computer systems Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College, as determined by Georgia Gwinnett College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. It is the policy and practice of our institution to recruit, hire, train, promote, retain, and educate persons without regard to race, color, national or ethnical origin, age, disability, sex/gender, religion, sexual orientation, gender identity, genetic information, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, ADA, Sections 503 and 504 of the Rehabilitation Act, AREA, and Executive Order 11246 ). For questions or more detailed information regarding this policy, please contact the Georgia Gwinnett College Human Resources Team at View phone number on jsv3.recruitics.com or email View email address on jsv3.recruitics.com. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Payroll and Benefits at View phone number on jsv3.recruitics.com or email View email address on jsv3.recruitics.com. Any individual who feels that they may have been discriminated against should contact the Office of Equal Opportunity and Title IX Compliance at View email address on jsv3.recruitics.com.
Background Check Position of Trust Other Information Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, disability, sexual orientation or religion. Georgia is an open records state.
Physical Requirements
Position requires local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Job takes place in normal environmental conditions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Benefits of working as a Records Coordinator in Lawrenceville, GA:
? Excellent benefits
? Company offers career progression opportunities
? Competitive salary