Receptionist

Job summary
The purpose of this position is to be the welcoming first contact of the parish office.The Receptionist will answer telephones, greet and refer visitors and callers to the parish, and provide designated clerical assistance.Requires a strong attention to detail, the ability to communicate well with staff and key stakeholders, and the ability to stay organized and execute all tasks to the highest quality of standards.
Job seniority: entry level
Responsibilities
• Assure the parish office is properly opened and closed each day• Manage front desk activities and keep reception area neat and tidy• Greet and direct visitors• Provide general information to callers and visitors• Answer multi-line telephone and record outgoing messages• Assist with Mass requests and manage inventory of Mass Intention books and cards• Process cash and credit card transactions• Notify clergy of pastoral care needs• Maintain confidentiality and track staff movements• Provide administrative support to clergy and ministers• Perform clerical duties and maintain office files• Schedule appointments and handle outgoing mail• Distribute keys and prepare permission letters• Manage office equipment and supplies• Other tasks as assigned
Requirements
• Demonstrated commitment to the values and mission of the Catholic Church• Computer literate and proficient in relevant software applications• Professional appearance and courteous customer service attitude• Multi-tasking, organizational, and time-management skills• Ability to interpret and follow instructions• Ability to adapt to changes and be proactive• Hands-on experience with office equipment• Knowledge of administrative and clerical procedures• Solid written and verbal communication skills• Flexibility of schedule to meet parish needs• Bilingual in English and Spanish
Key Skills Needed
• Strong attention to detail• Excellent communication skills• Organizational skills• Ability to prioritize tasks• Ability to maintain confidentiality