Receptionist - Administration Building

Our people are the single most important asset we have in the EVSC. - Dr. Smith, Superintendent

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Position Details:
This position works 52 weeks per year. It is scheduled 5 days per week at 8 hours per day. The position will begin the first week of June 2024.
Salary:
Year

Class 2

1

$18.51

2

$18.70

3

$18.91

4

$19.10

5

$19.28

6

$19.46

7

$19.64

8

$19.84

9

$20.03

10

$20.25

11

$20.42

12

$20.62

13

$20.80

14

$20.96

15

$21.17

16-24

$21.36

25+

$21.63

Annual, incremental pay increases are given for each year of service with the EVSC in this role if an employee has worked at least 120 days in a school year. New employees will begin on year 1.
Benefits: Insurance:
EVSC offers four (4) Anthem medical insurance plans. Full medical, dental and vision insurance are provided with this position. Employees may pay the additional cost to add family members. Click here to view the rates for each plan. If elected, insurance coverage begins the first of the month following the successful completion of a 30-day probationary period.

Employees enrolled in an EVSC medical insurance plan are eligible to use any of the three EVSC Health & Wellness Centers. The health clinics provide primary care services, generic prescription medications, physicals, health screenings, and labs; all at NO COST to the employee or covered family member.

Additional Benefits:
EVSC is proud to provide accumulated paid time off for: Vacation
Sick Time
Personal Business Days
Snow Days
EVSC employees have access to the EVSC Wee Care Learning Centers. The Wee Care program provides a quality early learning experience for employees' children as young as six weeks through age five at a special employee rate.

This position will automatically be enrolled in the Public Employees' Retirement Fund (PERF) through the state of Indiana, which includes a defined benefit (Pension) as well as an Annuity Savings Account (ASA). Employees may also participate in a 403(b) Plan. Enrolling in the 403(b) plan allows employees to save for their retirement by making a pre-tax salary deferral contributions to the Plan.

Eligible employees may enroll in the EVSC group life insurance and long term disability plans. EVSC also offers a variety of voluntary insurance products through American Fidelity.

EVSC offers a free Employee Assistance Program (EAP). It is a confidential, voluntary service that provides professional counseling and referral services designed to help employees and their family members with personal, job or family-related matters.

SUMMARY:
Assist administration building visitors with inquiries and direct them to the appropriate office while providing support to the Human Resources department and other administration building departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
Greet and assist visitors to the administration building and direct them to the appropriate office.
Process and distribute incoming school mail, U.S. mail, and deliveries addressed to the administration building.
Process outgoing U.S. mail, Fed-X, and certified mail for the administration building, as well as bulk mail for the district.
Answer the EVSC main phone line and assist the public with telephone inquiries, directing them to the appropriate office or school.
Assist employees in the Human Resources department with projects and data entry as needed.
Manage the Facilities Use spreadsheet in coordination with the Supportive Services Department and communicates the approval/denial of facility usage to the community and/or EVSC employees. Familiar with all aspects of the rental guidelines to provide proper communication with renters.
Receive accident reports for the corporation and upload information to the proper files.
Upload monthly safety reports and maintain spreadsheet.
Provide clerical assistance in processing expulsions and schedule hearings as needed.
Schedule and maintain Administration Building rooms' calendars.
Update display case in the lobby with appropriate district information.
Communicate with vendors (newspapers, USPO, FedEx, UPS, DataMail, Pepsi, etc.) and community when the Administration Building is closed.
Upload the weekly calendar to the communication board in the lobby.
Act as backup to the Administrative Assistant in Human Resources.
Maintain EVSC telephone directories.
Oversee all aspects of the Employee Discount Program. Recruit companies to provide discounts to EVSC employees. Maintain a log of all participating companies. Upload monthly flyers, discounts, etc. to the Connect web page.
Provide assistance to other departments in the Administration building as needed.
Maintain regular attendance and ensures that the front desk is covered at all times.
ESSENTIAL SKILLS AND ABILITIES: Work collaboratively with EVSC employees, vendors and community partners in a teamwork-driven environment
Strive to be innovative in continuously improving processes for district-wide success
Provide excellent service in all forms of communication with a results-oriented customer-driven focus
Successful in working effectively and efficiently in a high pressure, time-sensitive environment
Ability to internally motivate, think critically, and initiate strategic improvement
Exude a positive and dependable work ethic
Highly organized with attention to detail
SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High school diploma or general education degree (GED) and up to six months related experience and/or training; or equivalent combination of education and experience as determined by the board of school trustees.

CERTIFICATES, LICENSES, REGISTRATIONS:

None

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively communicate and respond to questions from administrators, teachers, school board members, and the general public.
MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability, and statistical inference.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to prepare, project, monitor and document funds from multiple sources.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is almost continuously required to sit.
Must be able to see and read close work such as typed or handwritten material and have good depth perception.
Must be able to hear conversation and to communicate through speech.
Occasionally required to climb, balance, stoop, kneel, crouch, and crawl.
Regularly required to perform the same hand, arm, and/or finger motion many times.
Occasionally lift or move up to 50 pounds.
Must be able to push items of 50 pounds or more, such as pushing materials on a cart.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office.
The work environment is frequently interrupted as the employee must meet multiple demands from many people.
The employee must constantly work to meet deadlines.
The employee may work irregular and/or extended hours.

Americans with Disabilities Act (ADA) -

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA). The job description is not an exhaustive list of the duties performed for this position and it does not serve to proscribe or restrict the tasks that may be assigned or changed by management.

It is the policy of the Evansville Vanderburgh School Corporation not to discriminate on the basis of race, color, religion, gender, sexual orientation, veteran status, genetic information, national origin, age, limited English proficiency, or disability in its programs or employment policies as required by the Indiana Civil Rights Law (I.C.22-9-1), Title IV, and Title VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), the Genetic Information Non-Discrimination Act and Section 504 (Rehabilitation Act of 1973).

Questions concerning compliance with these laws should be directed to the Title IX Coordinator of the Evansville Vanderburgh School Corporation, 951 Walnut Street, Evansville, IN 47713, phone number 435-8508.

The interview committee will give preference to candidates who, through the interview process, past experience, and references have demonstrated the ability to interact with students, staff, and the community.

Evansville Vanderburgh School Corporation is an equal opportunity employer. Individuals with disabilities, including disabled veterans and veterans with service-connected disabilities, are encouraged to apply.