We are looking for an exceptional Executive Assistant with 5+ years of experience providing direct support to C-level executives. This role requires a highly organized, inquisitive, deadline-driven, resourceful, and self-motivated individual.
**Position Overview**
As an Executive Assistant, you will play a vital role in ensuring the smooth operation of our executive team's daily activities. Your primary responsibilities will include managing calendars, coordinating meetings and travel arrangements, preparing documents and presentations, and handling confidential information with discretion.
**Key Responsibilities**
- Effectively manage and organize the Executive's calendar, overseeing the scheduling of corporate meetings, weekly check-ins with employees, travel arrangements, and coordination of professional and personal events.
- Arrange travel logistics, including flights, hotel accommodations, rental cars, restaurant reservations, and site tours.
- Facilitate onsite meetings, handling all aspects from scheduling and sending reminders to ordering catering, greeting guests, and managing follow-up tasks.
- Draft and/or edit speaking points, documents, and presentations.
- Establish and maintain shared task boards with the Executive, ensuring tasks are appropriately prioritized, deadlines are monitored, and assignments are completed with excellence.
- Handle the organization, sorting, and distribution of mailed correspondence.
- Efficiently manage the Executive's inbox, identifying emails requiring immediate attention, responding on behalf of the Executive when necessary, managing archive folders, and adhering to cyber risk prevention best practices.
- Coordinate document signing and manage the delivery of signed documents to relevant parties.
- Track and submit credit card expenses, ensuring accurate monthly coding.
- Review submissions, letters, agendas, and memos, determining their importance and managing them accordingly.
- Exercise discretion in managing confidential and sensitive information/documents.
- Maintain a secure database of usernames and passwords.
**Benefits and Perks**
- Competitive salary range of $75,000 - $80,000 annually
- Hybrid work schedule (in-office and remote options available)
- Comprehensive benefits package, including medical, dental, and vision insurance with an HSA
- Summer Fridays with shorter workdays during the summer months
- Monthly team-building happy hours
- Customizable "Grocery List" for favorite snacks and drinks
- Catered lunches twice per week
- Generous paid time off and paid holidays
- Gym membership reimbursement
We are an equal opportunity employer committed to creating a diverse and inclusive workplace. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable laws and regulations.
Employment Type: Full-Time
Salary: $ 75.00 Per Hour
