DescriptionPosition at Mac Properties Are you an organized and detail-oriented professional with a passion for real estate? Mac Properties, a leading real estate management company, is seeking a dedicated Real Estate Service Administrator to join our dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of our daily activities and facilitating successful client interactions. If you thrive in a fast-paced environment and possess excellent communication and administrative skills, we invite you to apply and become a key contributor to our continued success.
Join us at Mac Properties and help us deliver exceptional service to our valued clients.
What You'll Do: Perform a variety of administrative tasks for assigned staff including but not limited to phone support, preparation and distribution of correspondence, vendor coordination, and client relations, etc.Maintain tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.Work with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinate and monitor status of work assigned to vendors and internal staff.Prepare internal lease administration documents such as lease abstracts as directed. Assist in lease administration activities including lease set up, lease changes, reporting etc.Code invoices for payment, input into accounting system and forward original invoices to accounting for payment. Coordinate A/R and A/P inquiries with appropriate teams.May initiate rent collections correspondence for tenants with outstanding bills.Additional duties as assigned. What You Need: High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.Ability to understand and carry out general instructions in standard situations. Requires basic analytical skills.Intermediate skills with Microsoft Office Suite and Salesforce preferred.Please be advised that ALL new hires will be required to successfully complete a criminal background investigationprior to employment. The receipt of satisfactory responses to reference requests, and the provision of satisfactory proof of an applicant's identity and legal authority to work in the United States are also required. About Mac:We believe that the quality of one's life is directly related to the quality of one's home. Since 2002, we have been creating rental homes and investing in neighborhoods for our residents in Chicago, Kansas City, and St. Louis. Our vision is to enable better lives through better homes- for our residents, our communities, and our colleagues.
