DUTIES AND RESPONSIBILITIES: Manage day-to-day activities of Purchasing, Storeroom, and/or Receiving staff. Establish and communicate goals and objectives. Recommend and/or initiate salary, disciplinary, or other staffing/human resources-related actions in accordance with company rules and policies. Alert Controller of potentially serious issues. Ensure all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions. Manage the purchase of all food and non-food items for the hotel through the company's key purchasing supplier and other key vendors. Work with vendors to obtain supplies to meet specialized needs, and maintain effective purchasing relationships as necessary. Forecast operational needs and schedule deliveries accordingly to meet the hotel's operational requirements. Provide input into the hotel's operating budget based on forecasting and assessment of current purchasing levels. Maintain internal controls over the requisitioning and issuing of items; develop and maintain purchase order system; direct the delivery of supplies to appropriate departments or storage areas; and ensure reports and records are updated and forwarded to the appropriate contact for payment, based on company and hotel policies and procedures. Manage and maintain hotel inventory levels; ensure month-end inventories are completed in a timely and accurate manner to ensure appropriate levels are maintained which minimize waste and maximize ration turnover of perishable items. Ensure cleanliness and organization in all work areas and storerooms. Promote compliance by advising department heads of potential cost overruns, new regulations, or potential violations to established standards. Act as expert resource and guide in process control activities and requirements. Work closely with Culinary and Catering Departments to ensure correct and adequate supplies are purchased for upcoming events, and that timely delivery is ensured. Complete receiving reports, food and beverage costs report; and other reports as required. Monitor technological advancements, industry trends, and external legislation which affect contracts and recommend and implement changes. Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include hotel department heads to obtain/provide information. Interact with outside contacts: Vendors, Avendra, key suppliers – to place orders, ensure product delivery schedules, discuss pricing or billing issues Regulatory agencies – regarding compliance matters Other contacts as needed (Professional organizations, community groups) May serve as manager on duty when required. Perform other duties as assigned. ACCOUNTABILITY: This is the top purchasing job in a large full-service, luxury, resort, or major flagship hotel with an extensive range of facilities and services.
Qualifications and Requirements: Bachelor's degree in Materials or Purchasing Management, or a relevant field of work and three years purchasing experience, or an equivalent combination of education and experience. Must speak fluent English. Other languages preferred.
This job requires ability to perform the following:
Frequently standing up or moving around the facility Carrying or lifting items weighing up to 50 pounds Handling objects and boxes Use a keyboard to generate correspondence, reports, etc. Other:
Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company. Demonstrated knowledge of federal, State, and local laws and regulations affecting purchasing and supply chain management. Demonstrated ability to effectively manage key vendor relationships. Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently. Problem solving, reasoning, motivating, organizational and training abilities are used often. Reading abilities are used often in reviewing purchase orders, contracts for service, budgets, and other related reports. Writing abilities are used in compiling reports, as well as to document. May be required to work nights, weekends, and/or holidays. The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.
