ALMOST 8 WEEKS OF PAID TIME OFF ANNUALLY! Plus: sick leave, Wisconsin Retirement System (WRS), tuition reimbursement, health insurance with employer HSA contribution, dental and vision insurance, and more! See benefits summary below.
This position allows for a flex remote work capacity whereby time is spent in a remote setting as well as on-campus as needed to meet job responsibilities. Work placement, remote and on-site, is determined based upon the needs of the College and is subject to CVTC remote work policy and specific department workplace expectations. The Purchasing Associate is responsible for processing purchase requisitions, placing orders with vendors, verifying information for accuracy, obtaining price information, and performing a variety of support functions in the Finance department. This position reports to the Director of Budgeting & Financial Planning.
Responsibilities:
Receive, review, and process purchase requisitions and issue purchase orders. Contact department requestor to clarify or obtain additional information when needed. Verify compliance with State and College purchasing policies and procedures and ensure submitted information is complete and accurate. Distribute purchase orders to vendors and departments. Maintain vendor records in purchasing data system including new vendor and tax setup and electronic storage of the IRS W-9 form. Maintain detailed electronic purchasing records to ensure full transparency of public procurement. Monitor vendor communication, address fulfillment concerns, and resolve vendor invoice discrepancies. Communicate daily with accounts payable associate to resolve issues. Reconcile monthly procurement card statements. Review unfulfilled open purchase orders with vendor and department to ensure accurate financial reporting of budget commitments. Provide end-of-year close out review of unfulfilled open purchase orders. Monitor contract files and maintain file for contract renewals. Prepare various reports including vendor spends, capital budget activity, and sold equipment. Assist with processing College requests for proposal (RFPs) and sealed bids, ensuring all Wisconsin Technical College System (WTCS), federal, and state purchasing regulations are met. Assist with processing formal quotes and maintain files. Assist in the maintenance of purchasing policies, procedures, and terms and conditions. Assist Purchasing Coordinator with priorities and projects. Required Knowledge, Skills and Abilities:
Advanced knowledge of Banner purchasing/receiving/location management modules preferred. Intermediate knowledge of policies and procedures related to purchasing and facilities planning. Knowledge of general accounting principles. Ability to work successfully independently and as a member of a team. Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices. Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives. Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience. Ability to value diversity by recognizing personal biases, adapting to culturally diverse situations, and demonstrating a commitment to equity, inclusion, and respectful interactions with persons of diverse ethnic, cultural, social-economic, or educational backgrounds. Advanced knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to, Microsoft Office Outlook, Word, Excel, and Teams. Associate degree from an accredited college in Accounting or related field. Minimum of two years of occupational experience in a purchasing, accounting, or related function. Purchasing experience within public sector environment preferred. In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position. The College is seeking to attract diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps. 2024 annual benefits include:
3 – 4 weeks of paid vacation time based on years of service 11 paid holidays Paid winter br eak - varies each year based on academic calendar and, at a minimum, includes days between Christmas and New Year's holidays (some exceptions may apply for essential workers) Paid summer break - the week of July 4th. 4 paid personal days 3 weeks (15 days) paid sick time annually for absences due to illness, injury, or doctor and dentist appointments of the employee, dependent children, spouse, or parents of the employee or spouse; cumulative to 135 days (1,080 hours) Paid bereavement time Paid volunteer time Tuition reimbursement up to $2,500 annually (eligibility requirements apply) Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA); CVTC contributes $3,400 annually for a family plan or $1,700 annually for a single plan to your HSA Wellness incentive of up to $600 for employees enrolled in CVTC's health insurance $2,500 cash-payment in lieu of CVTC health insurance coverage for employees who have credible coverage through another source Dental insurance for employee, spouse, and dependents Vision insurance for employee, spouse, and dependents Life and long-term disability insurance premiums paid by CVTC Wisconsin Retirement System (WRS), CVTC matches 6.9%, vested at 5 years of credible service 403(b) tax deferred annuity program 457(b) deferred compensation plan Section 125 flexible spending accounts Employee Assistance Program (EAP) Professional development Certified Gold Level Family Friendly Workplace (FFW) Access to expansive collection of college and public library resources for personal and professional use Free or low-cost services offered by CVTC program students, such as computer repair, automotive repair, Shear Inspiration Salon and Spa , and 620 West restaurant and culinary pop ups Benefits begin on the first date of employment (i.e., there is no waiting period).
CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Vice President of Talent & Culture, 620 W. Clairemont Avenue, Eau Claire, WI 54701, , WI Relay: 711
