PURCHASE ORDER SYSTEM SPEC
General Summary:
The Purchase Order System Specialist supports the Merchandising organization, managing tasks relating to style creation and purchase order processing.
Reports to: Buyer/Sr. Buyer
Essential Duties and Responsibilities:
• Operate as a liaison between internal buying teams and external vendor partners, handling the execution and communication of purchase order creation and maintenance.
• Owns purchase order processing and receiving issues through research and partnership with cross-functional teams (Stores, Shoephoria, Distribution Center, Traffic, Planning, Vendors, IT, and Buying) for multiple product categories.
• Manages thorough communication and record keeping through the purchase order lifecycle.
• Download and validate UPC codes; systemically link UPC to DSW style.
• Identify and recommend solutions for process improvement opportunities.
Required Skills and Competencies:
Required Skills:
• Highly collaborative self-starter with excellent verbal and written communication.
• Proficiency in Microsoft Office Excel, Outlook, PowerPoint, Word, Teams, and Sharepoint.
• High degree of accuracy and attention to detail.
• Demonstrated analytical, problem-solving, prioritization, and multi-tasking skills.
• Ability to work in a fast-paced and evolving environment, effectively balancing needs of the business and large teams.
• Basic knowledge of retail metrics and MP&A lifecycle process.
• Preferred knowledge of EDI and UPC codes.
• Demonstrates curiosity and a passion for the retail landscape.
Competencies
SETTING GOALS – Creates and follows effective plans. Anticipates risks, creates contingency plans. Aligns plans with goals. Allocates adequate resources. Accepts and supports change. Willing to take risks and suggest new ideas, approaches. Takes initiative. Seeks out learning activities.
WORKING WITH OTHERS – Clearly articulates own, other's goals. Promotes a team atmosphere by demonstrating humility and respect. Builds effective relationships, relates well to others. Delivers and responds to feedback in a constructive manner. Considers multiple perspectives. Handles conflict, pressure, uncertainty and adapts independently. Meets commitments. Dedicated to working with business partners on their expectations.
GETTING RESULTS – Personally accountable for work performance targets and achieving results. Prioritizes well. Anticipates and handles obstacles effectively. Makes good, timely decisions. Can simplify and process complex problems. Understands underlying issues and addresses root causes. Meets deadlines, works until finished.
Minimum Experience:
Preferred Qualifications:
• Previous retail experience preferred
Minimum Education:
• Bachelor's Degree Required
