Project Manager

This position is only open to current Residents of Colorado. Incumbent will be required to complete work for CDE within Colorado. Colorado Department of Education – What We Do  The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.
As the administrative arm of the State Board of Education , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.
CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance. Why Work For CDE
The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!
The following is a summary of the benefits we offer: Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment. Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible. Employer paid short-term disability and life insurance Up to 160 hours of Paid Family Medical Leave (PFML)11 paid holidays per year Competitive vacation and sick leave accruals Retirement through the Public Employees Retirement Association (PERA) Employer paid RTD Eco Pass (certain restrictions may apply) Paid professional development opportunities Description of Job
Work Environment:  This position is Full-time and is Hybrid (Remote/Home Office w/requirement to report to Work location per business needs).
Office hours are typically Mon-Fri, 8 am-5 pm
Extended hours during the evening or the weekend may be required by business needs
Travel/Commuting required within Denver Metro/Downtown for Meetings/Training 
A Remote (Home) office is required
Required to report to the work location per business needs
Essential Functions (ADAAA)
MEDIUM/Office-Work Site Environment:
Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time
Required to exert up to 50 lbs. of force occasionally, and/or up to 20 lbs. of force frequently, and/or up to 10 lbs. of force constantly to move objects
Required lifting, bending, stooping, pushing, walking, squatting, climbing, etc.
May Require exposure to inclement weather, extreme temperatures, high elevations, noise, etc.
Required to safely operate a motor vehicle to complete travel requirements.
Position Summary: This position will serve as primary administrative program support for the School and District Transformation (SDT) Unit and Intensive Supports Office (60-70%), performing all aspects of administrative support and events planning and management (the Intensive Supports Office is housed within the SDT unit). It is a priority for the SDT team to create a welcoming workplace culture that's enjoyable to be a part of. The team's philosophy of celebrating each other's successes and supporting teammates in need has created a close-knit, driven culture. We are looking for a candidate that shares this philosophy and wants to be a crucial part of the work to support our amazing school and district leaders across the state.
In addition, this position will provide administrative program support and events planning and management for the Field Services and Supports (FSS) Unit (30-40%).
Major Duties and Responsibilities: Administrative Program Support This duty includes the following ongoing administrative program support activities for the School and District Transformation (SDT) Unit (including Intensive Supports Office) and Field Support and Services (FSS) Unit:
Attending and taking notes at all SDT, Intensive Supports and FSS team meetings;
Tracking, managing, and processing forms, including but not limited to timesheets, official function forms (event approval forms), accounting/purchasing forms, contracted services, travel reimbursement, including overnight waivers and out of state travel forms;
Providing meeting schedule support (coordinating calendars and setting up in person or virtual room location) for SDT, Intensive Supports and FSS;
Designing and managing SmartSheets, spreadsheets, and tools. The position needs to understand all available tools (e.g., Excel, Google Suite (including Google Sheets and Docs), Survey Monkey, Syncplicity, DocuSign, SmartSheets, Salesforce, Outlook);
Coordinating with Accounting, Human Resources, and Information Management System teams on behalf of the unit, including supporting the onboarding of new team members,tracking and communicating internal policy changes, and providing technical assistance;
Communicating monthly/ quarterly to the rest of the division with updates on SDT and FSS work; 
Maintaining up-to-date files, including setting and enforcing file-saving best practices;
Answering general emails and phone calls for the FSS unit;
Setting and following protocols for website and web resource updates, uploads, and modifications. This will require updating the unit's website and acting as a web content coordinator;
Preparing documents for unit usage, including creating, word processing, copying, reviewing, editing, and designing; and
Coordinating supplies and purchases, including ordering, receiving, and distributing.
Other duties as assigned.
Event Planning and Management This duty includes the following ongoing event planning and management activities for the School and District Transformation (SDT) Unit (including Intensive Supports Office) and Field Support and Services (FSS) Unit:
Regularly meet with team members in the SDT unit, Intensive Supports Office, and FSS Unit to assist in planning upcoming events and determining logistical requirements, including budget, venue (audio/visual, room setup), stakeholder communication, catering services, external presenters, and printed and online materials.
Venues Find meeting venues that meet logistical requirements (audio/visual, room setup) and budgetary constraints.
Secure contracts for meeting venues in accordance with state purchasing requirements.
Be the event day-of contact with venue staff to ensure all needs are met for attendees.
Stakeholder Communication Assist with external communications, including inviting attendees from a set mailing list, responding to questions about upcoming events, and other communication as required.
Communicate logistics internally with all relevant team members.
Catering Services Find catering services that meet logistical requirements, budgetary constraints, and the dietary needs of event participants.
Secure contracts for catering services in accordance with state purchasing requirements.
Be the event day-of contact with catering service staff to ensure all needs are met for attendees.
External Presenters Secure contracts for external presenters in accordance with state purchasing requirements.
Communicate with external presenters to ensure all needs are met, including but not limited to travel, materials, sharing registration lists, and day-of coordination.
Printed and Online Materials Coordinate with external printing services (if necessary).
Manage the printing of materials including event handouts, name tags, table tents, and more.
Assist in the management of an online database of event materials.
Coordinating internal paperwork and checklists for budget approval for events approval.
Maintain and develop yearly budget projections for events. 
Providing on-site support on the day of the event, as needed and by priority.
Other duties as assigned.
Project Coordination Coordinate key projects under Intensive Supports office including:
Utilizing a template to create and maintain Google Sheets performance management tools.
Coordination of team diagnostic review schedule and communications
Coordinate key projects under FSS, including:
Assisting with yearly collections for Safe Schools Assurances and Four Day Week Applications.
Coordinating annual Colorado Education Law Book distributions to all schools, districts, and BOCES.
Providing support and coordination for all Statutorily required meetings, groups, boards, etc.
Other duties as assigned . Budget Tracking Position will be responsible for creating and maintaining an annual budget tracking tool to ensure all units are able to view and track budget expenditures related to event coordination.
Includes verifying funding sources, dollar amounts, and tracking invoices. Will require the ability to determine when to alert the executive director and/or team leads when there are budget discrepancies or pending shortfalls.
Review all submitted invoices on the contract against the statement of work for accuracy. Follow up with vendors who have not submitted all invoices before the end of the fiscal year, and determine final payment; communicate to accounting and purchasing.
Other duties as assigned.
MINIMUM EXPERIENCE AND EDUCATION REQUIREMENTS: Six (6) years  of full-time experience in Project Management, Classroom K-12 Education, or related non-profit work or another field related to the duties of the work assignment.Graduation from an accredited college or university with a  Bachelor's degree will substitute for Four (4) years of the required experience.
This experience must include at least Two (2) years in leadership work such as the instructional leadership team, school leadership team, department chair, teacher leader or school related events.
QUALIFICATIONS AND CONDITIONS: Qualifications for Success in the Position:  Strong interpersonal skills
Strong organizational and planning skills
Strong written and verbal communication skills
Strong attention to detail (proofing work, spelling, grammar, formatting, etc.)
Demonstrated ability to effectively balance quality of work and productivity expectations
Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts, other CDE units)
Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines
Demonstrated ability to take initiative and exhibit a proactive approach to work
Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized
Demonstrated ability to work independently, as well as, on a team
Ability and willingness to travel to complete required travel/commuting of the position
Conditions of Employment (Required): Must be willing and able to submit to the pre-screening process and pass a background check.
Work extended schedule per business needs
Report to work location per business needs
Valid Driver's License Required: Required to safely operate a motor vehicle to complete travel requirements
Valid Colorado Driver's License Required: May be required to safely operate a State of Colorado Fleet Motor vehicle to complete travel requirements 
Complete Applications must include : Completed Online Application:  Required - Submitted through our Cover Letter: Required -  Copy and Paste into the Supplemental Questions (11,000 character limit, aprx. 3 pages)  Resume: Required -  Copy and Paste into the Supplemental Questions (11,000 character limit, aprx. 3 pages) Transcript:  Required if using education to meet MQs - Attached to the online application and meeting requirements as described under "College Transcripts". College Transcripts:  If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.   Failure to submit a complete application as defined above by the announcement close will result in your application being removed from consideration.** ** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.  Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.

 
Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

 
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

 
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at .

 
A standard appeal form is available at: . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

 
The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to .