Project Assistant

Summary: Perform a variety of administrative duties and coordination to ensure efficient operations in the office while delivering an exceptional customer experience. This position will be working with our federal water project.  Essential Duties and Responsibilities: Provides routine project support Supports day-to-day administrative and field support for ongoing and upcoming projects Coordinates tasks with office staff and field supervisors Develops and maintains customer-focused relationships with all stakeholders Complete daily and weekly reports of job progress and delays Calendar management and appointment setting for ongoing and upcoming projects Attend site meetings and meet with customers Maintains project record keeping Check phone messages throughout the day; return calls or route messages as needed. Obtain customer information, enter and maintain accurate records within the database, set up estimates and send information to the sales team Work with scheduler on scheduling jobs and finalize setting up the job with the customer Track job pictures; verify there are pictures to put with each job Corresponding via email, phone and chat within the organization and directly with customers Put sewer videos online General admin duties including filing, scheduling, keeping office tidy and well kept Be available to help in whatever capacity may be needed (creating sewer inspection reports, sorting mail, tracking down information, submitting permit applications, calling in inspections, creating job packets, etc.). Performs all other duties as assigned Posting estimated close: March 15, 2024