Are you seeking a rewarding career path where you can make a significant impact and contribute to a better world? We are on the lookout for a dedicated Project Administrator to join our team. This role offers the flexibility of working remotely and is designed for individuals who are passionate about facilitating positive changes in environmental management and site investigation practices.
As a vital member of our team, you will be instrumental in providing comprehensive administrative and accounting support. Your role will involve close collaboration with our billing and accounting departments, as well as engaging with clients, vendors, and subcontractors when necessary. The ideal candidate will be adept at managing diverse requests, adapting to shifting priorities, and possessing exceptional organizational capabilities.
Our company is a leading engineering and consulting firm recognized globally for our innovative solutions in addressing complex challenges related to the environment, natural resources, and civil infrastructure. We are committed to fostering a supportive work environment where every employee's unique contributions are valued. Join us and embark on a career journey filled with opportunities for growth, competitive compensation, and a benefits package tailored to support you and your loved ones.
Responsibilities:
Accurately interpret contract provisions and ensure project information is correctly entered into our accounting database, adhering to both contract terms and company policies.
Manage project-related data including rate schedules, budget levels, and invoice documentation in line with contractual agreements.
Process employee expense reports efficiently to ensure prompt payment and adherence to expense reporting procedures.
Oversee electronic timesheet submissions, ensuring accuracy in relation to labor and project billing.
Coordinate the billing cycle within set deadlines, from generating prebill reports to finalizing and submitting invoices as per project manager instructions.
Monitor accounts receivable and payable, making necessary adjustments to project processing as required.
Analyze project revenue, identifying any variances and implementing budget modifications as needed.
Produce regular reports and assist with various office administrative duties to support the smooth operation of our team.
Qualifications:
A High School diploma and four years of project administration experience, or an Associate degree with two years of relevant experience, or a Bachelor's degree in Accounting, Finance, or a related field.
Proficiency in Microsoft Office, especially Excel, and familiarity with accounting software such as BST, Deltek, or Wind2 is preferred.
Strong ability to understand and execute complex instructions, contracts, and correspondence.
Excellent data entry, writing, and editing skills.
Proven ability to work efficiently in a fast-paced, detail-oriented environment, managing multiple projects simultaneously.
Effective communication skills, capable of presenting information clearly to internal teams.
Compensation:
We offer a competitive hourly rate starting from $28, alongside a comprehensive benefits package that includes paid time off, medical, dental, and vision insurance, 401(k), and more, to support your overall well-being. The specific compensation package will be tailored based on your experience, skill set, and location.
Join us in our mission to create sustainable solutions for a healthier planet. Apply now and take the first step towards a fulfilling career with us.
Employment Type: Full-Time
Salary: $ 28.00 Per Hour
