Responsible for the preparation, coding and verification of AP and associated documents within the PSD Sales Group. Maintains and retrives documents as needed. Checks submitted documents for completeness and for company policy compliance. Has knowledge of commonly used concepts, practices, and procedures with PSD Sales Projects. Processes all PSD vendor invoices for payment authorization and monitors and researches all vendor purchase orders. Processes all PSD New EP / IND sales invoices, and assists the Project Cost Annalist as required. Relies on instructions and pre-established guidelines to perform the functions of the job. Typically reports to a Supervisors or Manager. Matches all vendors' invoices with the appropriate Company Purchase Order, and verifies that the dollar amounts, Purchase Order numbers, prices and quantities, are correct.
Handles all PSD sales invoicing once the project has been reviewed by the PCA, and makes sure that the customer sales invoice is processed on the same day as shipment.
Hand stamps all vendors invoices for payment approval, filling in the required data fields, verifies that the items were received, and then forwards to the Operations Manager for his signature and approval.
Updates EBMS with the paid vendor invoice information for each project and then files the appropriate paperwork in the specific job file folder.
Updates and processes the PSD Salesmen's Commission Report, and sees that all daily, weekly and monthly data reports are printed out and then submitted to Management for final approval.
Assists in the preparation and distribution of all New EP / IND PSD sales invoices, makes the necessary copies, and see that they are all filed in a timely manner.
Acts as the main backup person to the PCA and assumes her role and duties pertaining to costing out and reviewing all PSD projects prior to invoicing, in the event that the PCA is not in the office.
Attends and participates in all bi-weekly JIP meetings as scheduled by Management and prepares the JIP report for each meeting, if required.
Inputs data for the "WAWF" Government SALES/PARTS invoices and tracks payments for the PSD Division.
Processes monthly PSD inventory graphs and charts and any other data reports as requested by Management.
Acts as the "back-up" person to Tag & Tile; Warranty & ESC registration; TEPS Reports; UPS Shipments, and A/C Groups' sales invoice processing.
Posts internal service/parts invoices to the PSD projects.
Acts as the primary contact for Phoenix Products for job ID's and Purchase Orders.
Post all DSI Report Shipments to Project Tracking data fields.
Responsible for coding all Corporate UPS Invoices as well as handling payments for PSD personnel who utilize UPS for personal shipments.
Rotates all of the PSD job files and maintains current year and past two years file storage on the PSD 2nd floor offices.
In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida.
Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano and Miami. Ring Power also has eight facilities outside of Florida - Rhode Island, New Jersey, the Carolinas, Georgia, Texas and California - to serve the needs of other specialized industries and customers.
Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale.
Currently, more than 1,700 employees at 26 locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.
3 to 5 years of experience in General Accounting and other office administrative duties.
Computer skills required are MS Office, Word, and Excel.
Must be able to comprehend, speak and write the English language.
Must possess good interpersonal and communication skills.
High School Diploma or related equivalent required.
Some college preferred, but not mandatory.
Physical Demands of the Position:
Place the corresponding letter next to each category. "C" Constantly-(6-8 hrs/day), "F" Frequently-(3-6 hrs/day), "O" Occasionally-(up to 3 hrs/day), or "NA" if not applicable. Indicate the appropriate weight where applicable. (ie: Up to 25 lbs., 26-50 lbs. or Over 50 lbs.)
N/A Climbing
N/A Balancing
F Stooping
O Kneeling
O Crouching
N/A Crawling
O Reaching
F Standing
F Sitting
O Walking
O Feeling
F Fingering
O Grasping
O Repetitive Motion
F Talking
O Hearing
O N/AN/A Pushing
Up to 25 lbs.
26-50 lbs.
Over 50 lbs.
O N/AN/A Pulling
Up to 25 lbs.
26-50 lbs.
Over 50 lbs.
O N/AN/A Lifting
Up to 25 lbs.
26-50 lbs.
Over 50 lbs.
Environmental Conditions of the Position:
Place the corresponding letter next to each category. "C" Constantly-(6-8 hrs/day), "F" Frequently-(3-6 hrs/day), "O" Occasionally-(up to 3 hrs/day), or "NA" if not applicable.
C The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature change.
N/A The worker is subject to outside environmental conditions: No effective protection from weather.
N/A The worker is subject to both environmental conditions: Activities occur inside and outside.
N/A The worker is subject to extreme cold: Temperatures below 32 degrees for periods of more than one hour.
N/A The worker is subject to extreme heat: Temperatures above 100 degrees for periods of more than one hour.
N/A The worker is subject to noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.
N/A The worker is subject to vibration: Exposure to oscillating movements of the extremities of whole body.
N/A The worker is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places, exposure to heat and exposure to chemicals.
N/A The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation.
N/A The worker is subject to oils: There is air and/or skin exposure to oils and other cutting fluids.
N/A The worker is required to wear respirator.
N/A The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
