Program Assistant

This position is open only to Colorado state residents. A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months. Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities
Our Vision - Creating safer and more resilient communities across Colorado
Our Core Values – Unity, Honor, Service
CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.  CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020)
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose: If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.  
You'll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community! 
When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.  Unmatched Benefits: We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!
Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan,  plus 401K and 457 plans.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
Additional benefit we offer include reduced college tuition at CSU Global and DeVry University.
About the Work Unit The Colorado Bureau of Investigation's Major Crime Unit – Grand Junction. This work unit exists to provide criminal investigative assistance to local, state, and federal agencies upon request. Complete and accurate documentation of results and findings are made available to the requesting agency. About the Job This position exists to support staff operations of the CBI Investigative unit by using a variety of complex computer programs to collect, organize, evaluate, collate, enter, retrieve, and analyze operational, financial, and investigative information to assist management and the criminal investigator with daily and on-going functions. Analysis, logic, and focus are necessary to determine which of the operational activities and procedures are required for each assignment. This position is held to a high level of confidentiality. This position coordinates administrative functions for the Agent-in-Charge; assemble, calculate, and circulate investigative statistics; collect, evaluate, and research data; interpret policy and procedure within position's authority, and orders supplies, provides accounting, and budgetary support.
Key Responsibilities  Provides administrative and program support to AIC, and other Denver-based AICs and leadership upon request. Assists CBI Investigations leadership/management with scheduling appointments and interviews. Makes training or event registrations for all CBI Investigations staff. Provides program support including pulling investigative information to assist management and the criminal investigator with daily and on-going functions.  Functions as the CBI Investigations front-desk receptionist by answering and directing all incoming phone calls during business hours (8:00 am to 5:00 pm), or coordinates an incoming phone call answering schedule. Screen phone calls and direct to appropriate CBI Investigations Staff. Process outgoing mail and distributes incoming mail. Copies, scans, or mails documents and files as requested. Calculate, and circulate investigative statistics; collect, evaluate, and research data Provide statistics related to employee productivity and activities. Compile statistics of employee activities/productivity. Compile statistics for budgeting purposes. Perform additional assigned duties to meet the needs of the CBI Grand Junction Investigations unit. Plan, coordinate, and complete special projects as assigned by management to enhance the overall operations of the office. Perform other duties as assign. Prepares and manages the unit budget(s) in conjunction with the unit/section AIC's/Assistant Director/Deputy Director. Ensures adherence to state fiscal rules and maintains a precise accounting of all budget allocations made to the unit. Periodically reviews the unit budget, makes expenditures when necessary and with the approval of the AIC and ensures that all expenditures are reconciled on a monthly basis. Provides recommendations to management for new technologies and other resources and/or tools, for the procurement and implementation of technology solutions that improve productivity and efficiency within the unit Orders equipment and supplies for the unit by entering and verifying requisitions. Tracks purchases from the order until receipt/entry into inventory. Order all office supplies needed by CBI Grand Junction Investigations. NOTE: To be considered for this position, you must meet one of the following options for consideration. MINIMUM QUALIFICATON Four years of general clerical experience supporting an individual or a team.
OR
A Bachelor's degree from an accredited college or university in any field.
CONDITIONS OF EMPLOYMENT Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search [ ALL ALL THAT APPLY]. Must be Colorado resident at the time of application PREFERRED QUALIFICATIONS Working knowledge of NIBRS, NCIC/CCIC, CORE, Colorado Courts, NICHE, CARS, PVSNet Excellent Communication and Customer Service skills Microsoft Office Suite (MS Word and Excel, SharePoint) Prior state experience that was relevant to the duties and responsibilities to the position. APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at . A standard appeal form is available at: . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
ARE YOU IN NEED OF AN ACCOMODATION?  If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at .
EQUITY, DIVERSITY AND INCLUSION STATEMENT The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at .
NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received. All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.