Program Administrative Specialist

Job summary
The Program Administrative Specialist provides high-level administrative and operational support to The Driskell CenterFirst point of contact for visitors to the Center from both on and off campus, and manages external communicationPerforms routine clerical and organizational tasks for managing the Center's facilities, records, and personnel
Job seniority: mid-to-senior level
Responsibilities
• Writes and distributes regular correspondence• Manages Center programming such as lectures and receptions• Assists in the writing of regularly scheduled reports• Maintains files and record-keeping system• Plans staff meetings, books travel arrangements, and organizes appointments• Tracks financial transactions and initiates payroll actions• Processes invoices, awards, and payments regularly• Occasionally drives to transport and pick up materials related to the Center's operations
Requirements
• Bachelor's degree• Four years experience in administrative staff work• Working knowledge of reference and research methods• Working knowledge of analytical and statistical principles• Skill in the use of office automation software• Ability to establish and maintain effective working relationships• Ability to handle sensitive materials with discretion and tact• Ability to present ideas and information clearly and concisely• Ability to perform mathematical computations• Ability to independently handle multiple tasks and set priorities