Responsibilities
Acts as point of contact in the Director's absence and provides support to the day-to-day supervision of the department.
Works collaboratively with the Payment Operations and Contract Manager to ensure that purchase orders are paid on time and that contracts are billed and administered in accordance with terms, policies, state and federal regulations.
Diagnose, document, and resolve complex P2P issues from a functional, administrative and operational perspective.
Acts as the P2P Subject Matter Expert (SME) with focus on Process improvement along with industry knowledge, and applications in the following focus areas:
Sourcing, Procurement, Account Payable, Travel and Reimbursement Expenses and financial systems optimization
Participates in departments projects with focus on P2P involving strategy, support, and Enterprise Resource Planning (ERP) optimization related to Information Technology (IT) operations, business processes, security, and data integrity.
Review business and P2P processes and advise the department on system services available to improve service delivery.
Performs business analysis and composes clear, comprehensive functional requirements.
Identify and communicate P2P system bottlenecks and findings to senior management.
Provides general supervision to the Purchasing, Travel and Reimbursement Administrator role to ensure compliance with all procurement regulations.
Assist senior management in creating an organizational infrastructure and develop the team to meet the needs of the Procure to Pay transformation.
Responsible for leading the RFI, RFQ, RFP and BID process as it may be applicable to assist internal departments in sourcing and purchasing services, including developing specifications and scope of services while ensuring best value procurements in compliance with applicable laws, guidelines, and prime contract terms.
Manages vendor negotiations, seeking the most favorable price consistent with standards for quality, quantity, and specifications.
Leads, supports and collaborates in interpreting vendor agreements and enforcing contract requirements.
Liaises and coordinates with the Contract Manager in drafting contracts and amendments.
Requirements
Bachelor's degree in business administration, Procurement, Supply Chain or similar field.
Systems and process mapping experience.
A minimum of 5 years of professional experience in procurement, strategic sourcing or contract management and or related systems operations.
Municipality, education or medical procurement experience a must.
Strong time management and research and organizational skills, solid deductive reasoning and quantitative analysis skills
Coachable, highly motivated, self-starter, proactive and dynamic attitude.
Proficiency with Microsoft Suite (Word, Excel, PowerPoint) and Google Docs, Sheets.
Ability to set clear goals, establish Standard Operating Procedures and effectively communicate them with procurement and accounts payable staff.
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