Procurement & Contract Specialist

Procurement & Contract Specialist 2 (Limited Duration) Location Hybrid remote in Salem, OR : Initial Posting Date: 11/03/2023 Application Deadline: 03/21/2024 Agency: Department of Human Services Salary Range: 4,693.00 - 7,180.00 Position Type: Employee Position Title: Procurement & Contract Specialist 2 (Limited Duration) : We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply. This is a limited duration positions scheduled to end one year from the hire date. Limited Duration employees eligible for benefits. We are hiring a Procurement and Contract Specialist 2 to join our Office of Contracts and Procurement (OC&P) team. As the Procurement and Contract Specialist 2 (PCS2), you will negotiate and develop solicitations, contracts, intergovernmental and grant agreements that comply with all federal and state laws, Oregon administrative rules, agency policies and procedures, and other established criteria. Oregon Department of Human Services (ODHS), A place to belong and make a difference! When you join the ODHS , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity. Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS' overall mission and vision. We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice. We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more! What you need to qualify Four years procurement and contract experience related to the position. Two of the four years must have been at the professional-level such as developing and administering standard contracts, agreements, or solicitations. OR A bachelor's degree and one year of professional-level procurement and contract experience related to the position. OR Any combination of experience and education equivalent to four years of procurement and contract experience related to the position. Essential attributes We are looking for candidates with: Preference may be given to candidates with an Oregon Procurement Basic Certification (OPBC). Knowledge and experience with public or private procurement business practices. Experience negotiating contracts with vendors or providers on behalf of an organization for which you provided procurement. Experience providing technical assistance by interpreting and clarifying contract and solicitation rules and guidelines ensuring compliance. Experience organizing and prioritizing a high volume of work. Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. Your duties at a glance The Office of Contracts and Procurement (OC&P) provides statewide contractual and purchasing services to ODHS, Oregon Health Authority (OHA), and the Home Care Commission (HCC). OC&P is a shared service and provides service and support to ODHS, OHA and HCC. As a Procurement & Contract Specialist 2, you will: Review procurement requests for completion and accuracy. Assess and make recommendations to mitigate risk. Consult with professional and technical staff in determining the most appropriate procurement method to meet program procurement needs. Develop contracts, intergovernmental agreements, grant agreements and amendments that reflect the programmatic intent of customers, includes measurable performance criteria, and ensures legal sufficiency. Seek program approval of the draft language, issue the solicitation or contract, and routes the contract for executing signatures. Collaborate with program and contractors to resolve conflicts while upholding the procurement laws, and program needs. Ensure contracts and agreements are in compliance with federal and state laws, Oregon administrative rules, agency policies and procedures, and other established criteria. Determine appropriate process to remedy a procurement issue such as developing reinstatements, ratifications, cost overruns, settlement letters, special procurements, and other procurement documents, as required. Consult with DAS, DOJ, or DPO for potential legal issues when necessary. Provide technical assistance to program staff by interpreting and clarifying contract, agreement and solicitation rules and guidelines when they are unclear on the correct selection method or need options for completing the procurement. Provide contracting and purchasing advice and guidance. Develop evaluation criteria in conjunction with program staff. Facilitates the evaluation process by explaining the process, collecting confidentiality statements from each evaluator, leading the discussions regarding the proposals, gathering scores, and keeping the conversations on task, and negotiates amongst the contractor and program to meet specific needs. Working conditions Hybrid work optional. The ability to report to Salem is required when business or operational needs are dependent on onsite activities. Must be able to work with high independence. May have to perform essential projects under short timelines and competing priorities. Must be able to lift and transport boxes and equipment weighing up to 40 pounds per item. Overtime will periodically be required due to programmatic, budgetary, or other critical deadlines. Application instructions & requirements Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and demonstrate your skills, lived and/or work experience that shows you are an excellent candidate for the position. A cover letter is required. Attach a cover letter that demonstrates how you meet the qualifications and essential attributes for the position. Please upload a resume or complete the work history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. Current State of Oregon employees: Apply via your employee Workday account. If you are not a current State of Oregon employee, view this application instructional video . After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process. Additional requirements Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment. The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States. A valid driver's license and acceptable driving record are required for this position or an appropriate form of transportation. Helpful information This position is represented by the Union (SEIU). This recruitment may be used to fill future vacancies. Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page. If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process or have questions about the job duties or application process, please contact, via email. Please be sure to include the job requisition number.