Job SummaryUnder the general direction of the Administrative Services Manager (ASM) and Lead HR Analyst, the Personnel Process Coordinator enters data for processing all paperwork associated with college personnel related activities, provides administrative support for the college, serves as a resource person for the dissemination of information to the departments and centers in the college.Key ResponsibilitiesHiring, On-boarding, and Off-boarding - Collects all faculty, TA and GA hiring paperwork and completes corresponding data entry for review.Timekeeping and Payroll - Acts as primary staff and faculty payroll timekeeper for the CHHS Administration. Verifies accuracy of staff and faculty payroll data monthly. Assists departments with staff and faculty payroll adjustment forms and prepare for ASM review.Contracts and Workload Support - Provides support with stateside contracts review. Assists in preparation of CPACE proposals and contracts. Coordinates the Assigned Time process with CHHS department coordinators and prepares data for review.General Administrative Support to the HR Analyst and ASM - Collects college level signatures on personnel related documents for Faculty Affairs, Staff HR, Payroll, CPACE, and Foundation HR. Serves as a liaison between student, faculty, and administrators and the public, including answering phones and greeting Department visitors. Is able to independently solve customer problems and identify appropriate resources.Knowledge Skills and AbilitiesStrong analytical, organizational and communication skills to communicate effectively with ethnically and culturally diverse faculty, staff, students, and public. Ability to establish and maintain cooperative working relationships and be an active team participant. Ability to work independently and be accountable for work activities and follow through on assignments. Detail-oriented approach to work essential. Knowledge of various Microsoft Products, including Microsoft Office. Microsoft Excel experience and skills are required.Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."Education and ExperienceEquivalent to five years of general administrative support experience required.Experience in Human Resources or similar fields preferred. Budget experience preferred.Experience in PeopleSoft and Sharepoint are highly preferred.Physical SummarySedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).DepartmentCHHS AdministrationClassificationAdministrative Support Coordinator IICompensationSalary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.Hiring Range:The hiring range for this position is $3,865 - $5,400 per month commensurate with candidate's education, experience, skills, and training.CSU Classification Salary Range:The CSU Classification Salary Range for this position is $3,865 - $6,336 per month.BenefitsExcellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.Time Base1.0 time-base, 40 hours per week.Duration of AppointmentThis is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.Application ProceduresClick Apply Now to complete the CSULB Online Employment Application.PLEASE FILL OUT THE APPLICATION COMPLETELY.It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional InformationA background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.Equal Employment StatementCalifornia State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.AccommodationsWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact ****** .Out of State Employment PolicyCalifornia State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.As of January 1, 2022 theCSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.
