We are looking for a capable Payroll Specialist to join our high calibre team at Vitalant in Scottsdale, AZ.
Growing your career as a Full Time Payroll Specialist is a terrific opportunity to develop relevant skills.
If you are strong in problem-solving, project management and have the right initiative for the job, then apply for the position of Payroll Specialist at Vitalant today!
Description
Vitalant is currently seeking candidates for a Payroll Specialist role to work with all Payroll team members and report to the Payroll Director. This position is responsible for duties related to the administration, maintenance, reconciliation and compliance of all payroll taxes (EE & ER), wage garnishments and regulatory reporting (BLS). The Payroll Specialist will also work on special projects as assigned and participate in the regular bi-weekly payroll processing as required.
DUTIES AND RESPONSIBILITIES: Serve as subject matter expert on all systems that drive financial transactions as it relates to payroll tax, payroll tax compliance and involuntary deductions Responsible for all payroll tax and garnishment activities, including compliance with local, state and federal regulations and filing local, state and federal payroll tax returns. Continuously look for and participate in process improvement initiatives in operational procedures, including design and implementation of those initiatives. Participate in Year-End W2 and 1042 form reporting. Responsible for International employee payroll tax research, communication, set up and maintenance. Coordinate with and advise Human Resources Ops. Coordinate with third-party vendor in the administration and maintenance of payroll involuntary deductions and payroll tax jurisdictions. Completes and ensures timely submission of tax applications and updates from applied for status. Proactively communicate any reconciling or balance issues, develop or advise resolution plan. Assist in consolidation, reporting and reconciling activities related to audits, special assignments and periodic payroll processing. Prepare balance adjustments when needed. Participate in monthly, quarterly and annual close tasks. Prepare monthly payroll journal entries and quarterly and annual reports for special, state payroll tax filing and state Disability vendors. Liaison with Legal, Accounting, and Human Resources departments related to payroll tax reporting, reconciling and garnishment matters. Respond to employee and regulatory agency inquiries pertaining to researching laws and regulations for payroll taxes, involuntary deductions and withholding procedures thereof. Research and advise payroll staff concerning the accounting treatment of complex transactions related to the maintenance, adjustment and compliance of payroll taxes and garnishments. Prepare and update monthly and quarterly Bureau of Labor Statistics (BLS) reports for states. Assist leadership in the development of payroll procedures and process documentation. Requirements Knowledge/ Education Bachelor's Degree in Accounting or Business or equivalent experience and education may be substituted for the bachelor's degree. Strong knowledge of multi-state payroll, payroll tax regulations and garnishment processing required. Accounting or Bookkeeping experience preferred. Understanding of six sigma process improvement and documents; and internal/external audit requirements preferred. Licenses/ Certifications
CPP or FPC preferred. Experience Three years of related experience with multi-state payroll tax and garnishment compliance, filing and reporting. Experience working with Oracle Payroll and UKG Dimensions software preferred. Experience working with an external 3rd party tax management service (ADP, Master Tax) strongly preferred. Skills/ Abilities Must possess the skills and abilities to successfully perform all assigned duties and responsibilities. Must be able to maintain strict confidentiality. Proficient computer skills with current MS Office Suite technology (Excel, Word, PowerPoint, Access), including intermediate to advanced level spreadsheet application ability. Ability to work effectively with all levels of staff and management and provide consistently high levels of customer service. An inquisitive, critical thinker with the ability to compose reports, business correspondence and procedure manuals. Ability to translate technical tax and regulatory language to end users in clear and respectful manner. Detail and process improvement oriented. Self-starter with the ability to manage time effectively in a fast-paced environment. About Us
Vitalant is the nation's largest independent nonprofit organization focused exclusively on providing lifesaving blood services. We have a network of more than 120 donation centers across the U.S. and host approximately 60,000 blood drives annually. Vitalant provides blood and special services to patients in more than 900 hospitals across the U.S. where millions of people depend on blood donations from our generous donors.
Vitalant is committed to fostering a diverse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Through our DEI strategic plan, we create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development. EEO/Minorities/Females/Disabled/Veterans
Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to View email address on click.appcast.io to let us know the nature of your request.
For more EEO information about applicant rights click here
Benefits of working as a Payroll Specialist in Scottsdale, AZ:
? Company offers great benefits
? Advancement opportunities
? Attractive package
