The Payroll & Benefits Analyst is responsible for the day-to-day administration of the firm's payroll and benefits needs. This position ensures the successful completion of new hire and benefits orientations, processing of the appropriate employee deductions, approval of timekeeping entries, and payment of benefit carrier invoices. To succeed the candidate will need to be able to focus on optimizing service to the employees by following standard operating procedures and building lasting relationships with others within the Firm. The ideal candidate is detail oriented, technically savvy, eager to improve processes, adaptable, and highly organized. The position requires a minimum of 5 years of payroll and benefits experience. The following set of success factors describe the characteristics of those who are successful in our Firm:
Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Job Responsibilities Ensure all employees are enrolled accurately and timely in the payroll and benefits software systems Understand and apply proper tax treatment and processing of benefits elections Ensure compliance with all state laws that the Firm operates including AZ, CA, CT, GA, FL, IL, KY, MA, NJ, NY, NV, OH, OR, PA, TN, TX, and WA Work with the benefits broker and carriers to solve employee benefits issues Process accurate and timely year-end compliance reporting Monitor changes and remains current on legal, regulatory, or governmental requirements (e.g., 401(k) and other benefit deductions) Communicate with confidence regarding benefit and payroll issues to all levels of the Firm Ensure all new hires are successfully onboarded with the appropriate benefits elections Ensure all terminated employees are successfully offboarded and provided the appropriate separation documentation required by law Enter all employees into the various benefits systems utilizing EDI files and manual entry when necessary Validate that all employees are provided with the appropriate COBRA documentation and other required notices Maintain Firm 401(k) Plans to include contributions, distributions, Safe Harbor, and Profit-Sharing compliance Assist in the completion of annual 401(k) compliance audits Ensure compliance with benefits plans and ensure accurate plan enrollments Prepare and distribute W-2's, 1095's, Form 5500, and other necessary mandated compliance documentation Interpret and set up garnishment orders, child support deductions, etc. Audit and reconcile time and attendance data for employees Ensure accurate and timely processing of semi-monthly payroll Additional duties as assigned Qualifications Minimum of 5 years' experience working with in-house payroll and benefits required Prior experience with payroll and carrier benefits systems required Must have multistate benefits experience Strong working knowledge of applicable Federal and multistate payroll laws (FMLA, FLSA, e.g.) along with IRS regulations that impact payroll Knowledge of Ulti Pro (UKG) software a plus Possess the ability to combine reports and utilize software to eliminate manual data entries Strong mastery of Microsoft Excel to include pivot tables and v-lookups Basic knowledge of 401(k), Safe Harbor, and Profit-Sharing regulations Ability to effectively communicate with attorneys, staff, and vendors in both written and verbal communication Strong organization and time management skills, along with accuracy and attention to detail Maintain a calm, courteous and professional demeanor, with a positive attitude Ability to multi-task and handle stressful situations Ability to pass a background and credit check Education Bachelor's degree in accounting or business administration required Professional certification such as Certified Payroll Professional preferred EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.
