About Us:
At Keating Jones Hughes, PC, we have been helping to shape healthcare and tort law in Oregon for more than 25 years. We defend professionals, hospitals, and public-service entities with a focus on medical and hospital liability. Our Portland defense firm is hard at work, and we are seeking a professional, friendly and upbeat part -time Receptionist/Office Services Assistant to join our talented Office Services team. If you love to greet others graciously, welcome them and make them comfortable, while also handling administrative tasks, filing, and other duties you might be our person! We welcome all applicants and provide a workplace in which employees are included, respected, and valued. Salary depends on qualifications and experience.
Come join our team! Please send cover letter and resume to Sally Bondi.
Responsibilities include:
? Serves as the face of the organization with clients and visitors by greeting and directing them appropriately
? Answer and direct phone calls using a multi-line phone system
? Process incoming and outgoing mail, deliveries and faxes
? Enter new clients and matters in billing system; update database as needed
? Create physical files and assist Office Services in maintaining files
? Follow-up on equipment maintenance such as copy machine maintenance and troubleshooting.
? Inventory and stock office/kitchen supplies; work with Office Services in ordering supplies as needed
? Keep safe and clean reception, kitchen, conference rooms and other common areas
? Set up beverage service and Zoom calls in conference rooms
? Run internal and external errands
? Assist legal administrator as needed
? Other tasks as directed
The ideal candidate will have 1-2 years of busy reception or client service experience working in a professional services environment
? Experience using multi-lined phones and various office equipment; k nowledge and aptitude for technology
? Working knowledge of Office Suite; knowledge of Prolaw a plus
? Positive, gracious attitude with employees, clients, and other visitors
? College degree preferred or relevant office experience with high school diploma or GED
? Ability to multitask in a fast-paced environment with attention to detail
? Ability to work with all levels of attorneys and staff with professionalism, patience and diplomacy
? Consistent demonstration of good judgment and cognitive thinking
? Ability to prioritize tasks, manage time and consistently deliver high quality work
? Take initiative and be self-managing
? Willing to contribute to a team-oriented environment
? Strong communication skills and ability to follow written and verbal instructions
? Available for overtime as needed
? Ability to maintain confidentiality
? Must have a valid driver's license and reliable car
This is a nonexempt position that is scheduled to work 1:00 p.m. to 5:00 p.m. Monday through Friday (20 hours per week). THIS POSITION IS IN THE OFFICE 5 DAYS PER WEEK, THERE IS NO REMOTE WORK OR FLEXIBILITY IN THE WORK SCHEDULE AVAILABLE FOR THIS POSITION.
