We are currently sourcing a part time (20 to 30 hours/week) Administrative Assistant/Receptionist in the Waste & Recycling Division at our Richmond, VA office.
The Waste & Recycling Division at LaBella provides engineering and environmental solutions and construction phase services for our solid waste clients throughout the southeastern United States. We serve a client base composed of local governments, private municipal solid waste operators, regional waste authorities, and private industrial operators.
The Administrative Assistant/Receptionist is responsible for performing a wide range of clerical/administrative assignments and resolving recurring problems independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.
A successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be trustworthy and punctual and have a positive attitude.
Duties Answer multi-line phone system. Greet clients and visitors to small office. Order office supplies as inventoried. Provide broad administrative support to staff including maintaining employee list, tracking/assisting with truck maintenance, and scanning and archiving files. Assist Project Managers with proofing, formatting, production of technical reports, and presentation materials. Maintain conference rooms and copy machines. Also responsible for coordinating inter-office events consisting of team building events, holiday events, happy hours, and business-related functions. Other general office duties as required. Requirements Associate degree in secretarial science of business management or equivalent experience preferred. 3 to 5 years' experience in professional office with above average skills in Microsoft Word, Excel, Publisher, PowerPoint, and Outlook (including mail merging, labels, tables, charting, and calendaring). The ability to work independently; be a self-starter with excellent anticipation, prioritization and follow up skills. Strong interpersonal, organization, and communication skills, including accurate grammatical abilities and a basic understanding of accounting practices. Attention to detail, proof reading and accuracy is essential. Position is fully in the office. Must be responsible, dependable, and have professional appearance and demeanor. Must be prompt and have an outstanding attendance record. Experience in the engineering and/or environmental industry is preferred.
