Hello,
Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:
Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it.
You must meet all of the job requirements at the time of submitting the application.
You can only apply one time to a job requisition.
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After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.
Thank you,
Human Resources
Important Applications Instructions:
Please complete this application in entirety by providing all of your work experience, education and certifications/
license. You will be unable to edit/add/change your application once it is submitted.
Job Requisition ID:
R********
Job Category:
Professional and Technical
Organization:
Chief Administrative Officer
Location/s:
Main Campus Jackson
Job Title:
Operations Director - Facilities
Job Summary:
Administers overall business activity for the Chief Administrative Officer (CAO), including, but not limited to, operational and capital budget planning, financial management and improvement planning, personnel management and staff development, contracts administration, grants management, analysis and reporting and championing departmental initiatives.
Education & Experience
Master's degree in Business, Accounting, Health Care Administration, or a related field. Seven years of financial, strategic and operational experience along with progressively responsible management or equivalent combination of education/experience.
Certifications, Licenses or Registration Required:
NA
Knowledge, Skills & Abilities
Knowledge of management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources. Skill in examining and re-engineering operations and procedures; formulating policy; and developing and implementing new strategies, policies, and procedures. Organizational and analytical skills. Ability to analyze and interpret financial data and prepare financial reports. Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with management, staff, and other customers. Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving issues. Comfortable operating in a complex matrix environment. Ability to effectively handle challenging situations and manage multiple priorities.
Responsibilities
Fiscal management: advises the Chief Administrative Officer (CAO) on fiscal matters and coordinates operational and capital budget planning efforts. Measures the financial and operational effect of decisions and actions. Analyzes financial, organizational and operational problems in depth, relates and compares data from different sources, determining root causes and subtle relationships among data. Oversees the development, implementation and monitoring of operating and capital budgets for the departments, divisions and centers within guidelines and time frames in collaboration with the CAO. Directs financial reviews and forecast for departmental responsibility centers as necessary. Develops business plans for proposed new programs/services. Ensures compliance with financial and institutional policies and procedures. Establishes and maintains comprehensive and current record keeping system of activities and operational procedures.
Business Administration: works collaboratively with the CAO to develop effective and efficient business processes. Coordinate strategic planning by regularly updating and refining business strategies based on market analysis and internal performance metrics. Improve operational management by streamlining processes to reduce waste and increase efficiency. Supports project managers as a resource for service areas reporting to the CAO in the establishment, prioritization, and implementation of initiatives. Regularly access, analyze, and report operational and outcome data to identify opportunities for improved business performance and to support sound decision-making. Identify potential risks in business operations and develop strategies to mitigate them. Encourage innovation and effectively managing change to improve efficiency and technology advancements.
Personnel management and staff development: Supports the CAO and actively works with Human Resources to enhance productivity, efficiency and engagement of the workforce. Provides appropriate orientation for new staff so that they understand their roles, accountabilities and performance expectations. Provides effective and timely performance management that clearly defines work expectations, recognizes and rewards individuals for a job well done, provides disciplinary counseling when necessary, conducts timely performance appraisals adhering to university standards, working with their HR Business Partner, oversees the disciplinary actions and firings for staff.
Legal services, contracts and regulatory compliance: acts as the CAO representative when working with the legal department, contracts administration and compliance for all internal and external contract development. Tracks department contracts and renews contracts in a timely fashion or terminates when necessary. Ensures that all areas of accountability are compliant with federal, state and local regulatory standards and requirements.
The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.
Physical and Environmental Demands
Requires occasional exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, frequent working hours significantly beyond regularly scheduled hours, occasional travelling to offsite locations, occasional work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 75 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, occasional reaching, frequent sitting, frequent standing, occasional twisting, and frequent walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)
Time Type:
Full time
FLSA Designation/Job Exempt:
Yes
Pay Class:
Salary
FTE %:
100
Work Shift:
Day
Benefits Eligibility:
Benefits Eligible
Grant Funded:
No
Job Posting Date:
05/10/2024
Job Closing Date (open until filled if no date specified):
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