The RMTAC Operations Coordinator is responsible for providing administrative support to the Vice-President, Director, and Program Manager of RMTAC as well as programmatic, administrative, and operational support to remote team located across multiple states. The RMTAC Operations Coordinator works from home and is responsible for the program's daily administrative support.
Manage various calendars, expense reports, P-card and invoice reconciliation, travel, and meetings for Vice-President, Director, and Program Manager of RMTAC Provide a wide range of administrative support and organizational assistance to the RMTAC Team. Monitor and manage the efficiency of support services to the programs, including DTO, HR, Accounting, Finance, Risk, and other administrative support functions. Maintain high knowledge of all departments' functions and activities to provide departmental support. Oversee purchases and ensure each team member has office supplies as needed. Monthly reconciliation of invoices. Assist with onboarding of new staff to assure all platforms are updated. Coordinating and managing staff meetings. Conduct research as requested in preparation for meetings, phone calls, board reports, and business trips. Work independently and within the team on RMTAC projects, as assigned. Initiate and maintain professional and effective communication with corporate and program staff, community members, and service providers via e-mail, telephone or in person, as required. Small projects within their scope and other duties as assigned. Must be organized, thorough, reliable, and consistent. Must become proficient with Microsoft and Other systems used by the department. Serve as social director for the department (scheduling and coordinating welcome and birthday greetings, outings, etc.). Assist with budget expense tracking. React to change efficiently, meet tight deadlines, and handle other essential tasks as assigned. Maintain confidentiality in all areas of program operations. High School diploma or equivalent, with five years of administrative experience. Ability to work as a lead or in partnership with others and coordinate a working team in project accomplishment. The ability to read and understand information and ideas presented in writing. Must be able to read, write, and communicate both verbally and in written form to express and exchange ideas. Excellent verbal and written communication skills and attention to detail and analytical skills. Ability to gracefully meet deadlines and to take initiative. Computer literate with working knowledge of Microsoft Windows (Microsoft Word, Excel), variety of online database systems. This position is mostly sedentary, involves sitting most of the time, but may involve walking or standing for brief periods of time with frequent typing, writing, bending, and twisting. While performing this job's responsibilities, the employee must access all components of the workstation.
This is a work from home job where high levels of self-motivation and organizational skills are needed. Employees must have a quiet, private space free of distractions in which to work at home. Frequent computer uses at workstation for extended periods. Public contact position requiring appropriate business apparel. The ability to work a flexible work schedule is required dependent upon assigned duties. Work schedules are subject to variation and extended hours and may include weekend and holiday hours as needed to complete all job duties in a timely manner.
