Job Description and Duties Under direction of the Human Resources Manager (SSM III), the incumbent serves as the receptionist for the Human Resources Office (HRO) and provides clerical support to HRO staff.
This position is required to follow instructions and work under pressure to meet deadlines. The incumbent is required to have a general knowledge of various office machines; be familiar with departmental policies, procedures and style guidelines; be accurate and thorough; exercise a high degree of initiative, independence of action and originality; demonstrate tact and good judgment; communicate effectively; develop and maintain effective and cooperative working relationships; easily adapt to changing priorities; work as part of a team; and maintain regular and consistent attendance.
You will find additional information about the job in the .
Special Requirements The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. Finance operates under a hybrid telework model, which requires employees to work in the office for a minimum of two days during the workweek. The hybrid policy is subject to change, and additional in-office days may be required at management's discretion or based on operational needs. Current state employees must indicate on their application their current civil service classification, NOT working titles. Applications will be screened and only the most qualified applicants will be selected for an interview.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
•Customer service oriented with strong interpersonal skills, including the ability to gain the confidence and cooperation of others to establish and maintain good working relationships.
•Proven time management, including the demonstrated ability to plan, organize, and prioritize a sensitive/complex workload.
•Experience reviewing, evaluating, and editing documents to produce quality, error-free work products.
•Ability to work under pressure with strict deadlines and easily adapt to changing priorities.
•Ability to communicate both verbally and in writing to effectively exchange information and/or provide direction to staff and others.
•Good independent judgment, initiative, and creativity.
•Dependability, flexibility, reliability, patience, poise, and tact.
•Expertise with Microsoft Office Suite.
Benefits For general information related to benefits with the State of California, please click here:
Finance employees are excluded from collective bargaining and are eligible to receive the following enhanced benefits:
Enhanced medical, dental, and disability benefits Employer paid Life Insurance Additional hour of Vacation/Annual Leave Excluded employees are not subject to State Disability Insurance payroll withholding For more details about employee benefits, visit the Department of Finance's website .
ADDITIONAL APPLICATION INSTRUCTIONS A complete application package must be received in the Classification & Hiring Unit or postmarked by the final filing date and must include: Completed employment information on the STD. 678, including the "From" and "To" dates, "Hours Per Week," and "Duties Performed" fields for all jobs listed in the "Employment History" fields(resumes do not take the place of these fields on the STD. 678) All of the required documents listed in the "Required Application Package Documents" section A signature, if submitting a paper application package The position number and job control number in the job title line of the STD. 678, if submitting a paper application package (these numbers will auto-populate in the job title line of the STD. 678 if submitting an electronic application through your CalCareer Account) Candidates who do not follow all of the listed application instructions may be eliminated from the selection process . All submitted information will be screened and the most qualified candidates will be invited to an interview.
Electronic applications submitted through your CalCareer Account are highly recommended. If you are unable to apply electronically through your CalCareer Account, please mail a completed and signed STD. 678 and application package to the mailing address provided above in the "Application Instructions" section.
Do not include full Social Security Number, method of eligibility, and LEAP information in your application package
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Other - A Typing Certificate is REQUIRED and must be submitted. Applications received without an appropriate typing certificate will be rejected for being incomplete and will not be considered for an interview. Other - When using education to meet Minimum Qualifications, candidates should include a copy of Degree and/or Transcripts. Other - In order to be considered for an interview, applicants must submit a Statement of Qualifications (SOQ). The SOQ is a narrative discussion that identifies how education, training, experience, and skills correlate to the identified desirable qualifications and qualify you for this position. The SOQ serves as documentation of your ability to present information clearly and concisely. Please include specific examples and limit your SOQ to no more than 2 (two) pages in length with a font size no smaller than 11 point. Resume and/or Cover Letter do not take the place of the SOQ.
