Office Support Coordinator Location Hybrid remote in Overland Park, KS : Office Support Coordinator -Overland Park, KS - Hybrid US Citizenship required for this role. 6+ months contract Pay rate: W2 hourly- Eligible for Medical, Dental & Vision after 90 days Job Summary Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing.
To provide support to Federal team and management under minimal supervision. Incumbents are able to utilize frequent independent judgment, as needed. Has comfort with ambiguity and building office procedures, keeps detailed records. Creative and organized and knowledge of InDesign and Illustrator is preferred.
Key Responsibilities Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders Submits badging requests for building and suite level badging access Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security. Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events. Building and maintain workflows- online tool Tracking and sending travel computers for over 400+ professionals- this will require establishing process and managing it Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms Creation of Microsoft Forms for various needs Department Liaison to support food or flowers for professionals for weddings, babies, surgeries, or funerals. Reproduction of design documents, binding, shipping to clients Frequently interacts with upper management on related project issues, as well as Federal team members May maintain personal calendar for project manager Performs scanning and electronic filing Answers phones Greets and directs visitors Assembles documents (reproduction and collation) Performs word processing and data entry Orders office supplies Maintains project calendar Arranges project-related meetings, travel and/or events Generates or distributes ad hoc reports using various business systems and databases to internal project team Generates simple documents, such as letters and memos Generates more complex documents, such as spreadsheets and presentations May coordinate collection of timesheets May route and track invoices May verify accuracy of invoices prior to approval Performs other general clerical duties as needed Individual contributor with no subordinates Skills: Minimum QualificationsIntermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Preferred Qualifications 5+ years relevant experience preferred High School Diploma or equivalent preferred Preferred Skills: Intermediate MS Word skills Intermediate MS Excel and PowerPoint skills Intermediate MS Outlook skills Spelling and grammar skills Concentration and cognitive skills Initiative Interpersonal skills Attention to detail and reading comprehension Communication skills, including verbal and written skills Ethics and values Integrity and trust Ability to make decisions Ability to prioritize Problem-solving ability Expense Reporting Systems (Creating) Expense Reporting Policies and Procedures (Reviewing and approving) Time Reporting Systems Time Reporting Policies and Procedures PeopleSoft and Blueprint Basic Users Telephony and Webconferencing Electronic Repository Systems Travel Systems Financial Information Systems/Business Reporting System Education: High School Diploma or equivalent preferred. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Job Types: Full-time, Temporary
Pay: $30.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance Health insurance Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Experience:
Illustrator: 5 years (Preferred) InDesign: 5 years (Preferred) action items/distribution for project file system: 5 years (Preferred) file numbers: 5 years (Preferred) May route and track invoices: 5 years (Preferred) accuracy of invoices prior to approval: 5 years (Preferred) Microsoft Suite technical skills: 5 years (Preferred) electronic file structures/filing: 5 years (Preferred) Intermediate spreadsheet and word processing skills: 5 years (Preferred) Ability to Relocate:
Overland Park, KS: Relocate before starting work (Required) Work Location: Hybrid remote in Overland Park, KS
