Full job description Initial Posting Date:
04/05/2024 Application Deadline:
04/21/2024 Agency:
Department of Agriculture Salary Range:
$3,218 - $4,338 Position Type:
Employee Position Title:
(NB) Office Specialist 2 (Timekeeper) Job Description:
Are you looking to join a team of passionate professionals? Do you have a quality general knowledge of data entry, customer service, attention to detail, and able to multitask? Apply today and begin your career as an Office Specialist. The Oregon Department of Shipping Point Inspection Program and Market Access and Certification Programs is currently recruiting for an Office Specialist 2 position.
What you'll be doing
As the Office Specialist 2 (Timekeeper) you will review departmental time cards to ensure employee's time is accurately recorded and complete.
Communicate with multiple managers regarding errors, revisions, leave balance discrepancies, missing documents.
Organize and track time/ absence records to assure receipt and processing for all current staff members.
Data entry of all time and absence documents into appropriate Workday time and absence sections.
Communicate with managers, staff, human resources, and payroll.
The Office Specialist 2 (Timekeeper) is a part-time 15-month Limited Duration position, there is NOT an option for remote or hybrid work for this position, this position is Monday through Friday but may include weekends depending based on agency needs. This position is in Hermiston, Oregon.
Click here to view a full description of this position.
What we're looking for:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
OR
An equivalent combination of education and experience.
What we are looking for (Desired Attributes):
Skill in performing a variety of clerical functions.
Skill in communicating orally and in writing with a variety of people, answering questions and gathering and exchanging information.
Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods.
Skill in applying specific, rules, regulations, policies, and procedures to work performed.
Excellent attention to detail.
Ability to remain objective and analyze a problem from multiple angles before coming to a conclusion.
Focus on providing excellent service to both internal and external customers.
Demonstrated work experience in Microsoft Office.
Additional Requirements
The candidate selected for this position will be responsible for entering timekeeping data into the computer in a timely manner and ensuring the accuracy of entries. It is essential this position have extensive knowledge of the computer data base and applied codes. Strong teamwork skills are a requirement for this position.
How to apply:
A resume and cover letter are required to move to the next stage of consideration for this position.
Ensure your application shows your relevant work experience and/or related education; this may be in the form of a filled-out application and/or through an attached resume.
Upon submitting your application, please be sure to check your Workday account for additional tasks to complete such as questionnaires and to request veteran's preferences (if applicable).
How are candidates selected?
The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are extremely important to us, your application materials will be evaluated for grammar, spelling, and punctuation.
Learn more about the Oregon Department of Agriculture:
At ODA
, employees work with a dynamic and supportive team of mission-focused individuals tasked with ensuring healthy natural resources, environment, and economy for Oregonians now and in the future through inspection and certification, regulation, and promotion of agriculture and food. Diversity, Equity, and Inclusion are embedded in ODA's core values. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. Learn more about what we do here!
What's in it for you
The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental
coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. More information is available from the Public Employees Benefit Board
. Additional Information:
Current state employees, please apply through your employee Workday account.
Important: Please ensure you've provided a thorough and updated application as it pertains to the position for which you are applying. The required application materials submitted at time of application will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project
homepage. This position is represented by the Service Employees International Union (SEIU) position.
This recruitment may be used to fill future vacancies.
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensation
page for more details, or you may visit our website
for information on Pay Equity. United States Employment Eligibility: The Oregon Department of Agriculture does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate, you must present your I-9 acceptable documents
(See page 3) for employment verification. Questions/Need Help?
If you have questions about the recruitment or need an accommodation for the recruitment process, please contact Lee Whiting at
or call .
