Office Manager

Office Manager
Suntrup Ford Westport seeks an enthusiastic individual to lead our Administrative Office.  The ideal candidate will be an integral part of a three-person team that supports a new Ford dealership.  Experience with supervision, payroll, title processing, AR, AP, HR admin, CDK, and spreadsheets would shorten your learning curve, but are not required.  The atmosphere in Westport is light but productive.  The ideal candidate is bright, organized, optimistic and responsible.  This is a full time, day time job with benefits.  If you'd like to be considered, please forward your credentials and we'll go from there.  Thanks for reading.

3 Person Admin Office
Office Manager, Vehicle Admin/Title Clerk, Office Admin

Office Manager
Download daily bank transactions

Post daily bank transactions

Post deal funding

Process floorplan payoffs

Post Weekly Factory Payments (Vincents)

Post Monthly Ford/GM Statement

Process Payroll

HR Administration

Manage uncapped deals

Manage Interco AP and AR

Maintain Cash Drawers (Sales, Service, CCARD)

Issue Weekly Reports (CIT's, Deposits, Aged Inventory)

Manage Warranty Payable Accounts (CAN, PDS)

Maintain Managed Accounts (CIT's, New Car, Used Car, Warranty Payables, Fin Reserves,etc.)

Perform EOM Floorplan Reconciliations

Perform monthly bank reconciliation

Perform monthly Physical Vehicle Inventory

Perform monthly Dealer Tag audit

Maintain Fixed Assets Schedule

Respond to customer and employee inquiries

Review all Managed Accounts

Perform monthly financial statement close

Submit factory financials to manufacturer

Sales Tax Return (Quarterly)

Manage office staff

Train office staff

Manage IT function (telephones, PCs, copiers, printers)

Back up all office duties when necessary

Review and sign checks