Office Coordinator - Energetic Workplace

We are looking to hire a resilient Office coordinator to join our growing team at State of Illinois in Springfield, IL.
Growing your career as a Full Time Office coordinator is a promising opportunity to develop productive skills.
If you are strong in critical thinking, attention to detail and have the right commitment for the job, then apply for the position of Office coordinator at State of Illinois today!

Agency : Environmental Protection Agency
Closing Date/Time: 09/27/2023
Salary: Anticipated Starting Salary $3,610.00/Month, CBA Language Applies-Full Range $3,610-$4,918 Monthly
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 30549
***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. *** Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended. *Answer all questions thoroughly-DO NOT STATE SEE RESUME*
Job Overview The Illinois Environmental Protection Agency (EPA) is seeking to hire an Office Coordinator, Option 2 for the Bureau of Land, Leaking Underground Storage Tank (LUST) Units of the Section Manager's Office. The ideal candidate for this position will be organized, detailed, and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.
The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.
Job Responsibilities 35% 1. Performs paraprofessional office support functions of record processing and secretarial assistance for the professional/technical staff of the Deputy Bureau Chief/Bureau of Land (BOL), for the Leaking Underground Storage Tank (LUST) Units of the Section Manager's Office; Performs database management on a variety of complex systems for BOL including but not limited to the monitoring of State and Federal LUST report data, Corrective Action Reports/responses, and Professional Engineer (PE) Certifications. Enters scientific data into specialized personal computer data base systems. Requires reading of keyboarded and handwritten hard copy which contains specialized words, alpha/numeric codes, and acronyms. Inputs commands to bring up data and entry screens to enter and edit data. Responsible for timely data entry, completeness, and accuracy of data. Sorts and generates reports from data. Manipulates data into proper formatting for requested reports in BOL. 35% 2. Maintains automated files using established procedures and coding schemes; Screens and edits LUST documents which contain difficult terminology and complex scientific formats. Performs computations on data to maintain data consistency. Resolves discrepancies and identifies deficiencies for technical staff follow-up. Applies procedures and manipulation of stored information to generate reports in BOL.
(Job Responsibilities continued) 15% 3. Provides secretarial assistance to LUST professional/technical staff; Opens, sorts, and assures timely delivery of incoming and outgoing mail. Answers and directs incoming telephone calls, answers non-technical inquiries. Makes and cancels business related appointments for BOL professional/technical staff. 05% 4. Maintains supplies of printed documents, and related material for dissemination to the public and private organizations based on verbal and written requests; Provides telephone backup, answering calls in BOL. 05% 5. Attends Section staff meetings as established by the Manager for development and training; Cross trains and participates in all procedures relating to files, reports, correspondence routing, and other related materials necessary for the efficient and effective administrative support of the BOL. 05% 6. Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience. Requires ability to keyboard accurately at 30 words per minute.
Preferred Qualifications (In Order of Significance) Prefers extensive knowledge of office practices, procedures and programs. Prefers extensive knowledge of composition, grammar, spelling and punctuation. Prefers extensive knowledge of basic mathematics. Prefers working knowledge of the logic of computer programs. Prefers ability to follow oral or written instructions. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance. Prefers skill in keyboarding accurately. Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software. Employment Conditions Requires ability to pass a name-based background check. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: 8:30 am - 5:00 pm Monday - Friday
Work Location: 1021 North Grand Avenue East, Springfield, IL 62702
Agency Contact: Chris Steinkruger
Email: View email address on jobs.institutedata.com Phone #:View phone number on jobs.institutedata.com Job Family: Office & Administrative Support

This position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs).

Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
View email address on jobs.institutedata.com View email address on jobs.institutedata.com Benefits of working as a Office coordinator in Springfield, IL:
? Excellent Benefits Package
? Rapid Progression
? Leading Industry Pay