Agency : Department of Agriculture
Closing Date/Time: 05/14/2024
Salary: $3590 - $4852 anticipated monthly starting salary
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 37475 Position Overview The Illinois Department of Agriculture is seeking an Office Associate to manage its Seed Program and provide critical support to the managers of the feed, fertilizer, anhydrous ammonia and soil amendments programs. The Office Associate will perform these functions under the supervision of the Executive I who oversees the administration of the Illinois Commercial Feed Ace, the Illinois Commercial Fertilizer Ace, the Soil Amendment Act, the Illinois Seed Act and the Illinois Seed Arbitration Act. This person will issue seed permits, assist with the licensing of feed and fertilizer manufacturers and the registration of feed and fertilizer products, process incoming checks, order office and lab supplies, maintain program files, and serve as the primary public contact for the Department's Bureau of Agricultural Products Inspection, which provides consumer protection to the purchasers of feed, fertilizer, soil amendments and seed. The ideal candidate will be highly organized and have strong computer, data entry, filing, correspondence and record storage and retention skills. We welcome qualified applicants interested in being a part of this productive and valuable team.
Essential Functions Under direction, performs highly specialized clerical duties relating to the seed, feed, fertilizer, anhydrous ammonia, soil admendment, chemistry lab and seed lab programs. Requires substantial responsibility and technical knowledge and understanding of agency programs, policies, and procedures. Responsible for processing certificates and typing all necessary information into the bureau program areas database systems. Prepares, organizes, and maintains all bureau program areas files. Assists in the evaluation, processing, preparing, and entering all analysis sheets to ensure accuracy. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to the completion of high school and two years of office experience. Requires the ability to keyboard 45 words per minute. About the Agency The Illinois Department of Agriculture (AGR) administers an annual budget of more than $100 million and employs more than 300 people stateside, with several hundred more temporary employees hired during the Illinois State Fair and Du Quoin State Fair. Separate bureaus administer programs and services directed at conserving the state's land and water resources; protecting the health and welfare of livestock and companion animals; overseeing state and county fairs; regulating seed, feed and fertilizer products; ensuring the financial stability of grain dealers and warehouses; promoting Illinois food and agricultural products; and operating the state's horse racing program.
AGR values employees with different backgrounds, life experience, and talents.
AGR offers a robust benefit package including:
Monday - Friday work schedule Flexible work schedules in many program areas Health, life, vision, and dental insurance Twelve (12) weeks paid maternity/paternity leave Pension plan Deferred compensation, and other pre-tax benefit programs Employees earn twelve (12) paid sick days annually Ten to twenty-five (10-25) paid vacation days (based on years of service) Employees earn three (3) paid personal days (pro-rated based on start date) Thirteen - fourteen (13-14) paid state holidays annually If this opportunity appeals to you, please apply today!
Preferred Qualifications Prefers extensive knowledge of office practices, procedures, and programs. Prefers extensive knowledge of composition, grammar, spelling, and punctuation. Prefers working knowledge of basic mathematics. Prefers elementary knowledge of agency programs, rules, and regulations. Prefers experience with following oral or written instructions. Prefers experience with operating commonly used manual and automated office equipment and perform routine maintenance. Conditions of Employment Requires ability to pass a background check. Work Hours: 8:30am - 4:30pm Monday - Friday (work hours may vary)
Work Location: 801 E Sangamon Ave, Springfield, Illinois, 62702
Agency Contact: Bureau of Human Resources
Email:
Phone #:
Posting Group: Office & Administrative Support
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
