Scheduled Hours 37.5 Position Summary Provide administrative support to office/department. Job Description Primary Duties & Responsibilities Greet visitors, answering telephone calls, directing callers, directing visitors, follow-up as necessary. Coordinate and support hosted meetings and events. Manage conference room calendar, mailings, setup of meetings for location. Maintain files, performs mailings, photocopying, faxing, monitors office supplies and orders supplies. Distribute mail. Serve as a back-up as requested to the assistants to the executives as requested. Perform other duties as assigned. Preferred Qualifications Some college. Experience working in an office. Reception experience in a high profile, service-oriented environment. Experience with Financial system/AIS. Experience in proofreading/editing. Proficiency in word processing, spreadsheets, databases and email. Proficiency with web tools. Demonstrated effective verbal, written and interpersonal skills and customer service skills. Detail oriented and shows initiative in problem solving. Ability to manage multiple tasks simultaneously. Attention to detail; ability to follow-up. Ability to work effectively in a fast-paced office while maintaining a consistently high level of enthusiasm and professionalism. Discretion, effective people skills and social skills to ensure appropriate interactions with University administrators and visitors. Ability to handle sensitive, confidential information. Ability to work independently without close supervision. Should be comfortable offering office visitorâ™s coffee, water, hospitality, etc. Required Qualifications High school diploma or equivalent high school certification.
Grade G05-H Accommodation If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â" fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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