Office Assistant

Office Assistant 3 - Spokane Location Spokane, WA (East Central area) : Description Office Assistant 3 (OA3) Community Corrections Division Spokane, WA [ Salary Range 38CC: $3,265.00-$4,336.00] If you are viewing this posting from an external job site (such as Indeed) , copy/paste and search via the following link to apply directly to this and other positions within our agency: . The Mission of Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives. Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position works for the Spokane Community Justice Center located at 715 East Sprague Ave, Spokane WA 99202. This position supports the DOC Mission by providing general office support for the Spokane Community Justice Center (CJC) staff, to include the Community Corrections Supervisor, Secretary Supervisor, Assignment Officer and Community Corrections Officers. The support provided by this position enables staff of the Spokane CJC to conduct efficient and effective management of their caseloads. We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply! HOW TO APPLY Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following: Cover letter regarding your interest in this position. Detailed chronological resume . And at least three professional references with valid phone number(s) and an email address for each. Definition of "professional references" is listed below in the Supplemental Information section. Applicants wishing to claim Veterans' Preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to your online application. Do not include any personal photos or personally identifiable data within your application. Incomplete application packages or 'see resume' in lieu of the requested information may disqualify you from the process. Duties Clerical for Assignment Officer. Organize all sentencing documents and assign DOC numbers, if needed, into Offender Managment Network Information (OMNI) computer system. Pull accompanying police reports for all sentencing documents to include Judgement and Sentence, Pre-Sentence Investigations, Victim Witness Investigations, Residential and Prison Drug Offender Sentencing Alternatives (DOSAs), Special Sex Offender Sentencing Alternatives (SOSSAs), Family and Offender Sentencing Alternatives (FOSAs). Communicate regularly with Assignment Officer to provide appropriate assistance as required. Manage front desk reception. Lock/unlock main office doors each day at 8:00 AM and 5:00 PM. Manage a multi-line phone system. Greet and direct clients, general public, and/or stakeholders to the appropriate staff. Other duties as assigned. Support other DOC units during clerical absence as requested. Qualifications Required Qualifications High school diploma or equivalent. Six months of clerical and/or customer service experience. And maintain a valid, unrestricted driver's license. **One year of college-level coursework will substitute for the clerical experience above. The successful candidate will possess the following skills and abilities: Maintain regular and reliable attendance. Must respect and maintain confidentiality. Ability to assist individuals with various criminal backgrounds. Ability to multitask by answering questions from staff and visitors at the same time. Perform basic arithmetic calculations such as adding, subtracting, multiplying, and dividing. Willing and able to move or relocate objects weighing approximately 25 lbs. Ability to proofread written material by identifying and correcting errors in sentence structure, grammar, and punctuation. Willing and able to report policy violations and/or any facts that may compromise the integrity of the work unit, to the supervisor immediately. Desired Qualifications Two years clerical experience to include basic level proficiency and knowledge in Microsoft Office programs such as Outlook, Word, SharePoint, and Excel. Experience with operating a multi-line phone system. Front counter or reception experience. Supplemental Information Vision: Working together for safer communities. Mission: Improving public safety by positively changing lives. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. Visit Mission & Vision | Washington State Department of Corrections for more information about our agency. IMPORTANT NOTES: References - Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Note: Phone number AND email address are required for all professional references. A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply. Pre-employment Drug Test - We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances will be disqualified from consideration. Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range. Represented Position - This position is represented by the Washington Federation of State Employees (WFSE). Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled. What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include: Remote/telework/flexible schedules (depending on position) Up to 25 paid vacation days each year, in accordance with the CBA 8 hours of paid sick leave per month 12 paid holidays each year Generous retirement plan Flex Spending Accounts Dependent Care Assistance Deferred Compensation Visit our benefits page to see more! For questions about this recruitment , or to request reasonable accommodation in the application process, contact or . Make sure you reference the recruitment/job # listed above, it begins with 2024. For TTY service, call the Washington Relay Service at 7-1-1 or .